Control House Building

I. INTRODUCTION

Gulf Coast Electric Cooperative, Inc. (“GCEC”) is a member-owned electric cooperative that provides electric service to areas of the Florida panhandle that historically have been underserved or unserved by other utilities. GCEC and Defense Logistics Agency Energy (the “Government” or the “DLA”) entered into Contract SP0600-10-C-8253 dated September 28, 2010, as amended (the “Prime Contract”), a Fixed Price Contract with Economic Price Adjustment for GCEC to assume ownership of the Government utility systems at Tyndall Air Force Base, Florida (“Tyndall AFB” or the “Installation”) as set forth in the Prime Contract, and to provide related utility services, repairs, and restoration.

In order to repair, upgrade, and modernize certain utility infrastructure at Tyndall AFB post hurricane Michael destruction in 2018, including the electrical and water utilities, the Government contracted with Jacobs to prepare specifications, design drawings, and design analysis at 35% completion entitled “Two-Phase Design and Construction Site Development and Utilities, Phases I and II,” issued May 6, 2021 (the “Jacobs 35% Drawings”). The Government awarded the construction contract to Lane Construction – CHA Consulting – Dewberry joint venture (“Lane-CHA-D” or “Lane”) in May 2022 to complete the Jacobs design and perform certain aspects of the construction necessary to implement the design. Lane provided “Issued for Construction” (“IFC”) designs over a span of two years in five packages – (4) Fast-Track designs (“FT1,” “FT2,” “FT3,” and “FT4”), and (1) Standard Design (“SDP”). The final IFC package was provided in August 2024. Subsequent revisions (“ASIs”) to the design continue to be released.

GCEC is issuing this Request for Proposals (the “RFP”) to subcontract certain work for the Tyndall AFB Zone 4.1 infrastructure upgrade under its Prime Contract. Specifically, GCEC is soliciting proposals to this RFP (Power Switchyard Control House Building – Installation and Commissioning, Electric Infrastructure) from bidders for services to complete the overall program as described in Exhibit A (Statement of Work) (the “Services” or the “Work”). Services will be issued and authorized by GCEC at various times throughout the duration of this contract. The overall program is expected to be completed within two (2) years, subject to changes and adjustments, authorized under the Pro Forma Subcontract Agreement (the “Subcontract”) attached as Exhibit B.

The Services covered under this RFP will be funded, in whole or in part, by federal funding. Respondents must therefore be familiar with the respective rules and requirements applicable thereto. The Awardee Subcontractor will be required to comply with all laws, ordinances, codes, and regulations, whether federal, state, or local, applicable to any Services provided, including the maintenance of any necessary license or registration for the performance of its Services. This includes, but is not limited to, compliance with Davis Bacon Act requirements.

Due to the sensitive nature of the job site and the Services to be performed, which necessarily requires access to confidential information, all Respondents must execute the form Non-Disclosure Agreement (the “NDA”), attached as Exhibit C, prior to receiving all the documents. This will be necessary in developing a response to the RFP and in accordance with the proposal schedule set forth in Section III. The Respondents, Prospective Subcontractor(s), and Awardee Subcontractor(s) will maintain all Controlled Unclassified Information (“CUI”) in strict confidence and report any disclosures pursuant to DLA guidance.

Services will be performed according to the requirements set forth herein, as well as the terms and conditions of the final Contract/Subcontract and GCEC’s Prime Contract, as may be amended from time to time.

II. SCOPE OF WORK

A detailed Scope of Work is provided in Exhibit A. The Services covered under this RFP will be funded by GCEC from its Prime Contract. The basis for pricing the Services will be the IFCs provided within the Technical Design Package (Exhibit P), and other information identified herein.

GCEC has previously awarded a separate scope of work under a separate request for proposal to PowerSouth EC and their subcontractor, Aubrey Silvey Enterprises, Inc., for the construction of the switching station. GCEC is in the process of releasing additional RFPs for the ancillary and electric distribution systems, furnishings, wiring, programming, and final commissioning of the Power Switchyard Control House (RFP No. TAFB.2026.03); an electric distribution SCADA System (RFP No.TAFB.2026.04); and fiber optics (RFP No. TAFB.2026.05). Any Awardee Subcontractor(s) hereunder shall coordinate performance of services and their Scope of Work with that of other subcontractors to prevent any scope gaps that could prevent GCEC from receiving a complete, ready-to-use Power Switchyard Control House. The locations where coordination will be required are outlined in this RFP and the associated exhibits.

III. PROPOSAL DEADLINE/DELIVERY

All recipients of this RFP are required to complete and return the Notification of Intent to Respond attached as Exhibit D. Only those Respondents who submit the Notification of Intent to Respond (Exhibit D) and Qualification Questionnaire (Exhibit E) along with an executed NDA (Exhibit C) will be provided with the complete RFP and exhibits and advised of any clarifications, addendums, and responses to inquiries pertaining to this RFP. All completed documents should be emailed to Tress Dameron at tdameron@gcec.com and Gayla Burge at gburge@gcec.com. The body of the email should contain the Respondent’s firm/business name and the full name and contact information of the designated point of contact (the “POC”). The subject line of the email should state the RFP number, TAFB.2026.02. Forms can be emailed prior to the deadline.

All proposals in response to this RFP must be received by GCEC, in accordance with the submission instructions provided herein, on or before 12:00 PM (CDT) on July 13, 2026, as indicated below. Table 1 provides a timeline of tasks and deadlines. It is the sole responsibility of the Respondent to ensure that the proposal is received on time by GCEC.

Table 1. Timeline

TASKS/ACTIVITIES	DEADLINE
RFP release date	June 22, 2026
Completed documents due Exhibit C: Executed NDA Exhibit D: Notification of Intent to Respond Exhibit E: Qualification Questionnaire	Submit before June 29, 2026, at 12:00 PM CDT The complete RFP and exhibits will be provided after the bidder submits signed documents, and GCEC reviews them and executes the NDA.
Respondent inquiries to GCEC	Submit inquiries before July 1, 2026, at 4:00 PM CDT
GCEC responses to any inquiries	July 6, 2026, at 4:00 PM CDT If inquiries are submitted prior to the inquiry deadline, GCEC will respond promptly to all qualified bidders, and responses may be provided before the stated response deadline.
Proposal submission deadline	July 13, 2026, at 12:00 PM CDT
Proposal evaluation period	July 14, 2026 – July 20, 2026
Contract negotiations	July 20, 2026 – July 24, 2026
Final Awardee Contractor(s) selected, Anticipated date	July 27, 2026
Commencement for services, Anticipated date	July 31, 2026
Project kick-off, Anticipated date	August 3, 2026

This schedule is subject to change at GCEC’s sole discretion and all Respondents who have returned the Notification of Intent to Respond (Exhibit D) and Qualification Questionnaire (Exhibit E) documents along with an executed NDA (Exhibit C) in the affirmative will be notified by email of any changes and provided a link to a GCEC SharePoint folder containing additional documents. All times indicated in this RFP are in the Central Daylight Time (“CDT”).

IV. GENERAL INSTRUCTIONS

A. Submittal Instructions

Following a Respondent’s submission and execution of the NDA, attached as Exhibit C, along with the Notification of Intent to Respond, attached as Exhibit D, and Qualification Questionnaire, attached as Exhibit E, GCEC will invite the Respondent to a secure and shared GCEC SharePoint folder. The complete RFP and exhibits as well as important documents will be shared with each Respondent via the GCEC SharePoint folder.

Respondents must submit one (1) electronic PDF proposal, containing all components detailed in the RFP and stated under Section V (Proposal Format and Evaluation Criteria) along with a completed Price Proposal Worksheet, Bill of Materials Worksheet, and Base Bid Schedule by properly uploading the documents to the secure GCEC SharePoint folder. Proposals must be received in GCEC’s secure SharePoint folder no later than the date and time indicated within the RFP, and as stated in Table 1. The first page of the PDF proposal must indicate the RFP number, TAFB.2026.02.

To upload a Proposal to the secure GCEC SharePoint folder:

1. Name the proposal using the following naming convention and save the document as a PDF.
   Naming convention: TAFB.2026.02_Firm Name_YYYYMMDD_Proposal_Final
   Example: TAFB.2026.02_FIRMABC_20260420_Proposal_Final
2. Name the worksheet files using the following naming convention and ensure the documents are saved in the provided Excel format.
   • Price Proposal.
   Naming convention: TAFB.2026.02_Firm Name_YYYYMMDD_Price Proposal_Final
   Example: TAFB.2026.02_ FIRMABC_20260420_Price Proposal_Final
   • Bill of Materials.
   Naming convention: TAFB.2026.02_Firm Name_YYYYMMDD_Bill of Materials_Final
   Example: TAFB.2026.02_ FIRMABC_20260420_Bill of Materials_Final
3. Navigate to the secure SharePoint folder and click on the folder, Proposals – TAFB.2026.02.
4. Upload proposal and worksheet files to the SharePoint folder.
5. Verify the proposal and worksheet files have been properly and successfully uploaded into the SharePoint folder.

Once the final proposal and worksheet files have been uploaded to the SharePoint folder, send an email to Tress Dameron at tdameron@gcec.com and Gayla Burge at gburge@gcec.com to inform them of the upload. The body of the email should contain the Respondent’s firm/business name and the full name and contact information of the designated POC. The subject line of the email should state the RFP number, TAFB.2026.02.

Respondents must respond to the entire RFP and submit all documentation and exhibits. Any requirements that cannot be met must be indicated in the proposal. All Respondents must provide one (1) electronic PDF proposal that contains all the documentation required in the RFP, and as indicated in Section V; one (1) electronic Excel file, using the provided template, that contains the comprehensive price proposal and base bid schedule worksheets; and one (1) electronic Excel file, using the provided template, that contains the bill of materials worksheet. Prices and materials stated within the electronic PDF proposal should match the prices and materials, respectively, as listed in the Excel files. In the event of any discrepancy, the Excel files will control.

B. Timeliness

Table 1 provides a timeline of tasks and deadlines (See Section III).

Respondents may submit their electronic proposal, Price Proposal Worksheet, Base Bid Schedule, and Bill of Materials Worksheet by uploading the files to the GCEC SharePoint folder prior to the deadline. If more than one upload of the same file is provided by the same Respondent, the latest received document prior to the deadline will be considered the Respondent’s final response. Respondents remain responsible for ensuring that their proposal is properly uploaded and an email to the correct GCEC email addresses is received by GCEC no later than the date and time indicated within this RFP. GCEC assumes no responsibility for any proposal not received, regardless of the reason for the delay. GCEC will endeavor to respond to each submission with confirmation of receipt as a courtesy. Late proposals or proposals submitted in any other form than identified above may be rejected at GCEC’s sole discretion.

C. Inquiries 

Any Respondent should send inquiries and requests to Tress Dameron at tdameron@gcec.com and Gayla Burge at gburge@gcec.com. The period for inquiries will end at 4:00 PM CDT on July 1, 2026. All communications for the RFP should state the RFP number, TAFB.2026.02, in the subject line of the email. Respondents will be notified by email on July 6, 2026, regarding responses to all submitted inquiries. The email will include a link to the GCEC SharePoint folder where all responses will be posted.

All Respondents must submit all inquiries in writing. GCEC will not respond verbally to any inquiries. It is the responsibility of the Respondent to ensure that all RFP documentation has been received via the secured SharePoint folder prior to the inquiry deadline for this RFP. Failure to comply with the RFP communication guidelines during the RFP will result in disqualification.

D. Warranty

Each Respondent must carefully examine all RFP documents and familiarize themselves with all requirements prior to submitting a proposal to ensure that the proposal meets the intent of this RFP. Before submitting a proposal, each Respondent will be responsible for making all investigations and examinations that are necessary to ascertain conditions affecting the requirements of this RFP and the pricing proposal.

The Subcontract contains provisions required for the project, including a standard one-year warranty for workmanship and materials, among other warranty obligations upon completion. Information obtained from an officer, agent, or employee of GCEC, or from any other person, will not affect the risks or obligations assumed by the Respondent or Prospective Awardee or relieve the Respondent or Prospective Awardee from fulfilling any of the conditions of the Subcontract. All goods and services furnished by a Respondent or Prospective Awardee, relating to and pursuant to this RFP, will be warranted to meet or exceed the specifications contained herein. In the event of a breach, the Respondent or Prospective Awardee will take all necessary action, at their own expense, to correct such breach in the most expeditious manner possible.

Submission of a proposal indicates acceptance by the Respondent of the conditions contained in this RFP, exhibits, and attachments hereto. Failure to make such investigations and examinations will not relieve the Respondent or Prospective Awardee from obligation to comply, in every detail, with all provisions and requirements of the RFP.

E. Basis of Contract Award

The award decision will be based on an evaluation of a Respondent’s ability to meet the needs of GCEC using the evaluation criteria described below. GCEC is seeking one Respondent to implement the program but reserves the right to make one award or multiple awards for the Services. Award(s), if made, will be made to the responsible and responsive Respondent(s) whose proposal(s) represents, in GCEC’s sole discretion, the most advantageous proposal to GCEC and best overall value to GCEC, price and other factors being considered. GCEC reserves the right to reject all offers or to award the Subcontract to anyone other than the lowest priced Respondent.

F. Point of Contact

GCEC’s Tress Dameron (tdameron@gcec.com) and Gayla Burge (gburge@gcec.com) will be the primary POCs for this RFP. Respondents must refrain from any contact with any other GCEC employee or agent regarding this RFP until after determination and award. Failure to comply with communication guidelines for this RFP will result in disqualification.

G. Cancellation/Rejection

GCEC reserves the right to reject any or all proposals, select and award any portion of any or all proposal items, and waive minor informalities and irregularities in any proposal. GCEC may cancel and/or reject this RFP, in whole or in part, at GCEC’s sole discretion. Notice of cancellation will be sent to each Respondent. The notice will identify the RFP, and, where appropriate, explain that an opportunity will be given to compete in any future procurement of comparable items.

A proposal may be rejected if it is non-responsive or does not conform to the requirements and instructions in this RFP. A proposal may be non-responsive for reasons including, but not limited to, failure to utilize or complete prescribed forms, conditional proposals, incomplete proposals, indefinite or ambiguous proposals, failure to meet deadlines, and improper and/or undated signatures. Other conditions which may cause rejection of proposals include evidence of collusion, obvious lack of experience or expertise to perform the required Services, submission of more than one proposal for the same work from an individual, Respondent or business under the same or a different name, and failure to perform or meet financial obligations on previous projects.

H. Licenses

All Respondents must be properly licensed as a contractor for the appropriate classification covering the Services specified in this RFP. All Respondents submitting a proposal are requested to submit proof of licensure with their qualifications. License(s) must be effective as of the Commencement Date and must be maintained throughout the term of the Subcontract. Failure to be properly licensed, as stated above, may result in the rejection of the proposal as non-responsive. Respondents and Prospective Awardees must flow down the requirements of this provision to all prospective and/or potential lower-tier participants/subcontractors.

I. Insurance and Bonding Requirements

By submitting their proposal, all Respondents certify that they have read the applicable insurance requirements set forth in the Subcontract, attached as Exhibit B. Prior to execution of the Subcontract awarded under this RFP, the selected Prospective Awardee must submit original certificates of insurance, signed by an authorized representative of the insurance company, stating complete compliance with minimum levels of insurance, policy limits, additional insured coverage, and other required terms set forth in the Subcontract. Notwithstanding any other provision of this RFP or the Subcontract, GCEC will have no obligation to execute a contract nor make any payment to the selected Prospective Awardee/Awardee Subcontractor until all insurance requirements are met. The certificates of insurance must be provided to Gayla Burge (gburge@gcec.com) and Tress Dameron (tdameron@gcec.com). Respondents and the Prospective Awardees must flow down the requirements of these insurance provisions to all prospective and/or potential lower-tier participants/subcontractors.

The Awardee Subcontractor is to include a bid bond for the value of the Work, as stated for the total bid amount provided in the bid package. A completed Base Bid Schedule, prepared using the Excel template provided via the shared GCEC SharePoint folder, should be included in the proposal for pricing on the bid package, including a deductive alternate for mobilization and bonds.

Procurement of payment and performance bonds issued by a surety acceptable to GCEC will be required.

J. Confidentiality

Due to the nature and location of where the Services will be performed, strict standards of confidentiality of records and information must be maintained in accordance with applicable state and federal law. As a result, all prospective Respondents must execute the NDA, attached in Exhibit C, prior to the release of the complete RFP and its exhibits and attachments. All material and information, regardless of form, medium or method of communication, provided to Respondents by GCEC, or acquired by Respondents on behalf of GCEC, that is regarded as confidential under state or federal law will be subject to the NDA and regarded as “Confidential Information.” Nothing in this Section will permit Respondents to disclose any Confidential Information, regardless of whether it has been disclosed or made available to them due to intentional or negligent actions or inactions of agents of GCEC or third parties. Confidential Information must not be disclosed except as required or permitted by the NDA and state or federal law. Respondents must only use Confidential Information for the purpose of responding to this RFP and activities pursuant to and related to the performance of the Subcontract contemplated by this RFP. Respondents must take all necessary steps to safeguard the confidentiality of such material or information in conformance with applicable state and federal law. Respondents and Awardee Subcontractor(s) will maintain all CUI in strict confidence and report any disclosures pursuant to DLA guidance. Upon conclusion of the RFP process, any Respondents who are not awarded a contract for Services must destroy all Confidential Information within thirty (30) days of being notified that they will not be placed under contract. Respondents must flow down the requirements of this confidentiality provision to all prospective and/or potential lower-tier participants/subcontractors.

Further, all Respondents should be aware that portions of this RFP, any related communications, and submitted proposals could be considered within the public domain by virtue of any requirement for GCEC to submit such documentation to the Government in order to receive payment under GCEC’s Prime Contract. Respondents should therefore identify specifically any Confidential and/or Proprietary Information in their proposal which they believe to be exempt from disclosure, citing specifically the applicable exempting law. GCEC makes no representations or warranties that it will be able to maintain and protect the confidentiality of such materials.

K. Lower-Tier Subcontracting

The Awardee Subcontractor will be the primary provider of Services and will be responsible for all Work performed and deliverables under the Subcontract. If any portion of the Subcontract is to be let to lower-tier participants/subcontractors, a written list of proposed participants/subcontractors should be included in the Respondent’s proposal. Requests for the use of lower-tier participants/subcontractors are subject to GCEC’s review and written approval in its sole discretion.

GCEC reserves the right to request and review information in conjunction with its determination regarding a lower-tier participant/subcontractor request. All lower-tier participants/subcontractors are subject to the same requirements of this RFP as the Awardee Subcontractor.

L. Protests

Any award by GCEC of the Subcontract contemplated by this RFP to an Awardee Subcontractor will be final and not subject to further challenge or protest.

M. Withdrawal of Proposal

Any Respondent may withdraw its proposal in writing at any time prior to the scheduled time for opening proposals.

V. PROPOSAL FORMAT AND EVALUATION CRITERIA

To be considered for the award, all electronic submissions must be made on the forms and worksheets provided, properly executed and with all items filled out. The electronic PDF proposal must be formatted to 8½-x-11-inch paper, except the Organizational Chart, which may be formatted to tri-folded 11 x 17-inch paper. There is no page limit for this proposal, although there is a page limit for specific sections of the proposal. Provide individual tabs or section dividers for each section of the proposal. Minimum font size must be 11 points. Each submission must include the following documents divided by tabs or section dividers, as explained in more detail below:

A. Tab I: Cover Letter (Pass/Fail)

Provide a cover letter, signed by an authorized representative of the Respondent’s firm (Owner, CEO, and/or President), indicating the underlying philosophy of the firm in providing the Services stated herein and its commitment to provide these Services consistent with its proposal and the Subcontract. Provide general firm information, including the full legal name of your firm (and state the names of any parent companies), business address, telephone number, email address, Federal Tax ID number, fax number (if any), and the name(s), telephone number(s), and email address(es) of the authorized POC(s) concerning the proposal. Submission of a signed proposal is certification that the Respondent’s firm will accept any awards as a result of this RFP.

B. Tab II: Executive Summary (5 points / 2 Page Limit)

The Executive Summary should include a brief overview of the proposed plan of action, including but not limited to the strategy for implementation and an understanding of the RFP technical requirements. Identify the key personnel who will be committed to the project.

C. Tab III: Respondent’s Qualifications (15 points / 8 Page Limit)

The Awardee Subcontractor selected for this project should have a minimum of ten (10) years of experience in the construction of projects similar in complexity. This requirement is mandatory and will be evaluated as part of the process to recommend award to Prospective Awardees that GCEC feels represents, at its sole discretion, the most advantageous, overall value to GCEC, price and all other factors considered.

Respondents must demonstrate proven past performance and experience in substation control house construction and must hold an active, valid Building Contractor or General Contractor license issued by the State of Florida. Emphasis should be placed on experience in the design, engineering, and fabrication of pre-engineered control houses. Experience should include new control house construction, specifically the design and fabrication of structures capable of meeting or exceeding wind load requirements of 160 mph.

Respondents should clearly describe their firm’s experience in designing control houses to meet specific project requirements, including structural, environmental, and operational criteria, as well as overseeing the timely fabrication, delivery, and installation of these structures within the Southeastern United States. Respondents must also demonstrate proven experience in the testing and structural commissioning of power switchyard control houses. This includes, but is not limited to, factory acceptance testing, site installation and structural verification, weatherproofing testing, fire resistance verification, and structural and load validation. Emphasis should be placed on substation control house structural commissioning activities and adherence to applicable safety standards, regulatory requirements, and industry best practices, including testing, verification, troubleshooting, and documentation. Respondents should describe their firm’s expertise in coordinating with multiple subcontractors to ensure delivery of a fully integrated, reliable, and operational control house facility. Experience performing work within the Southeastern United States, particularly within the State of Florida, will be given strong consideration.

All Respondents are highly encouraged to provide evidence of successful past performance on projects c that directly relate to the Services requested in the RFP. Respondents are also encouraged to include any additional licenses or certifications issued by the State of Florida, even if not directly specified above, to further demonstrate your firm’s qualifications, technical competencies in your trade, commitment to industry standards, and authority to legally operate in the State of Florida.

Provide a detailed description of (a) your firm’s qualifications in delivering project management, construction, installation, documentation, and programming services specifically related to the Work described in the RFP; (b) experience performing work pursuant to any state and/or federal government contracts; and (c) prior work completed for municipal electric and water entities. Include any special expertise which your firm possesses in working within or adjacent to federal and/or state government agencies.

List five projects, maximum of one (1) page per project. Provide the following information for each project:

• Project Name
• Project location
• Owner’s name
• Project description
• Project start date
• Project initial budget and final budget
• Number of orders
• Initial and final substantial completion dates
• Summary of work performed by your firm versus subcontractors
• Reference for the project including POC’s name and phone number

D. Tab IV: Specialized Expertise of Team Members (15 points / 5 Page Limit)

Staff assigned to this project should have a minimum of five (5) years of experience in similar project roles. Experience in power switchyard control house design (as well as fabrication) and construction, including site development, foundation construction, and building delivery and installation, as well as testing, verification, and structural commissioning of control house buildings within the Southeastern United States is required.

Provide an electronic 1-page (tri-folded 11-x-17-inch paper) Organizational Chart depicting the proposed construction, installation, and/or commissioning team(s), as applicable, for the Services. Include all staff members that will be connected to the project, especially superintendents, project schedulers, cost estimators, and key subcontractors. Include all experienced staff necessary to manage the construction, installation, and/or commissioning of the project, where applicable. The staff members called out in the Organizational Chart will be used for the project; substitutions are disallowed without prior approval by GCEC.

Provide the following summaries:

• Project experience for the Project Manager shown on the Organizational Chart, including education, certifications and professional affiliations, number of years in present position, project experience, and number of years employed by your firm (1 page maximum).
• Project experience for the Superintendent(s) shown on the Organizational Chart, including education, certifications and professional affiliations, number of years in present position, number of years employed by this firm, and experience/ability of superintendent to identify/solve issues during construction. One page maximum per person; each Superintendent should have their own individual page if more than one is listed in the Organizational Chart.
• Project experience for the Lead Cost Estimator and Lead Scheduler as shown on the Organizational Chart, including education, certifications and professional affiliations, number of years in present position, and number of years employed by your firm. Combine these two resumes on one (1) page.
• Describe your team’s experience in handling the documentation for work related to electric utility construction, particularly if performed under any state and/or federal government contracts.
• Describe the training your team has received regarding government and Department of Defense (“DOD”) contracting rules and guidelines.

E. Tab V: Technical Approach (20 points / 5 Page Limit)

Describe your firm’s approach and understanding of the scope and nature of the Work. Provide examples of previous opportunities and experience providing value engineering. Discuss how those examples led to a reduction in budget and/or schedule. Describe the benefits and the challenges of your team. (No points will be provided if the Respondent believes that there are no challenges.) Describe your firm’s experience in expediting a project schedule to deliver a project and the resources your team has available for this project. Discuss the availability of the primary POC relative to current and future client workload.

The Power Switchyard Control House described in this RFP is a high priority. Describe in detail your firm’s plan to expedite construction and installation of the control house. Respondents should clearly identify methods, staffing, sequencing, and any other strategies the firm will use to accelerate this Work.

F. Tab VI: Price Proposal and Base Bid Schedule (45 points)

Complete a Price Proposal Worksheet and Base Bid Schedule, and include them with your proposal, ensuring they are saved in the provided Excel format. The Excel worksheet templates are provided in the GCEC SharePoint folder. Instructions are included within the Excel workbook.

Respondents must include construction costs, labor, materials, equipment, training, and incidentals necessary to complete the Work as stated in Exhibit A and further detailed in the Technical Design Package, shown in Exhibit P, along with the acceptable design modifications outlined by GCEC. Additional materials necessary to complete the Work, but not stated in the Technical Design Package, can be included in the price proposal. Equivalent, “or-equal,” equipment and materials are not accepted by GCEC. Note that any substitution requires verification and written approval by GCEC and will be reviewed by GCEC on a case-by-case basis.

Cost-plus-a-percentage-of-cost will not be accepted by GCEC.

G. Tab VII: Bill of Materials (Pass/Fail)

Complete a Bill of Materials Worksheet and include it with your proposal, ensuring it is saved in the provided Excel format. The Excel worksheet template is provided in the GCEC SharePoint folder. Instructions are included within the Excel workbook.

Respondents must include all materials to complete the Work as stated in Exhibit A and further detailed in the Technical Design Package, shown in Exhibit P, along with the acceptable design modifications outlined by GCEC. Additional materials necessary to complete the Work, but not stated in the Technical Design Package, can be included in the bill of materials. Equivalent, “or-equal,” equipment and materials are not accepted by GCEC. Note that any substitution requires verification and written approval by GCEC and will be reviewed by GCEC on a case-by-case basis.

H. Tab VIII: Acceptance of Conditions (Pass/Fail)

Indicate any exceptions to the terms and conditions of the RFP, to insurance requirements set forth in the insurance exhibit to the Subcontract, or any other requirements listed in this RFP. If no exceptions are indicated in this tabbed section, it will be understood that no exceptions to these documents will be considered after the award, or if applicable, during negotiations. Exceptions taken by a Respondent may result in evaluation point deduction(s) and/or exclusion of proposal for consideration, depending on the extent of the exception(s). Such a determination will be at the sole discretion of GCEC.

I. Tab IX: Required Certifications (Pass/Fail)

Complete and sign the following certifications:

• Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion – Lower-Tier Covered Transactions, shown in Exhibit M
• Certification Regarding Lobbying for Contracts, Grants, Loans, and Cooperative Agreements, shown in Exhibit N
• Certification Regarding Drug-free Workplace Requirements, shown in Exhibit R

VI. SELECTION

Upon receipt, representatives from GCEC will perform a limited review of the proposals for obvious completeness. Those proposals deemed complete and responsive will be forwarded to the Evaluation Committee.

A. Evaluation Committee

The Evaluation Committee may consist of three (3) or more members. GCEC or its designee will determine the Evaluation Committee that will best serve the needs of GCEC.

B. Evaluation

Only proposals compliant with requirements and deadlines herein will be evaluated by GCEC. The ranking of proposals will be based upon the evaluation criteria in this RFP. The best qualified Respondents will be based upon the Evaluation Committee’s ability to differentiate qualifications applicable to the scope and nature of the Services to be performed.

C. Presentation/Interviews

The Evaluation Committee may choose to conduct formal presentations/interviews with any or all Respondents prior to GCEC making an award.

VII. CLARIFICATIONS AND NEGOTIATIONS

GCEC reserves the right to award a contract based on initial responses received; therefore, each response must contain the Respondent’s best terms and conditions from a technical and cost standpoint. GCEC reserves the right to conduct clarifications or negotiations with one or more Respondents. All communications, clarifications, and negotiations must be conducted in writing and in a manner that supports fairness in response improvement.

A. Clarifications

GCEC may identify areas of a response that may require further clarification or areas in which it is apparent that there may have been miscommunications or misunderstandings as to GCEC’s specifications or requirements. GCEC may seek to clarify those issues identified during one or multiple clarification rounds, which will be communicated to all potential Respondents. Each clarification sought by GCEC may be unique to an individual Respondent, provided that the process is conducted in a manner that supports fairness in response improvement.

B. Negotiations

GCEC may elect to negotiate with one or more Respondents by requesting revised responses, negotiating costs, or finalizing contract terms and conditions. GCEC reserves the right to conduct multiple negotiation rounds or no negotiations at all.

C. Cost Negotiations

All Prospective Awardees selected for negotiation by GCEC will be given equivalent information with respect to cost negotiations. All cost negotiations will be documented. Additionally, GCEC may conduct target pricing and other goods or services level negotiations. During price negotiations, Prospective Awardees are not obligated to reduce their pricing to target prices, but Prospective Awardees are not allowed to increase prices either.

If GCEC determines that it is unable to successfully negotiate terms and conditions of the Subcontract with the apparent best evaluated Prospective Awardee, GCEC reserves the right to bypass the apparent best evaluated Prospective Awardee and enter contract negotiations with the next apparent best evaluated Respondent.

VIII. SUBCONTRACT AGREEMENT AND COMPLIANCE

The successful Prospective Awardee will be prepared to immediately enter contract negotiations with GCEC and must at that time deliver the policies of insurance or insurance certificates as required by the insurance exhibit to the Subcontract (Exhibit B). All insurance documents must be approved by GCEC before the Awardee Subcontractor may execute the Subcontract and commence performance.

Prices must remain firm for the duration of the Services, other than price escalation adjustments allowed by the Government or as otherwise allowed by the Subcontract. Additional items/services related to those described in Exhibit A may be added to the final Subcontract.

The Subcontract will incorporate certain provisions from GCEC’s Prime Contract, including but not limited to all applicable federal, state, and local laws, ordinances, codes, and regulations as well as the Tyndall AFB rules and regulations. More information on these provisions is available at https://www.acquisition.gov.

By submitting a proposal in response to this RFP, the Respondent acknowledges that all Services under the resulting Subcontract will be subject to all existing and future laws, ordinances, codes, rules, standards, and regulations that may be applicable to the Services, including, but not limited to the following:

• Tyndall AFB Instructions and Directives (the “Tyndall AFB Directives”)
  This includes base policies governing background checks for entry onto the base, driving and phone usage regulations, traffic control requirements, etc. More information on Tyndall AFB Directives may be obtained directly from Bill Kuehl, COR, Tyndall Privatized Utilities, 325 CES/CEOS, 100 Checkertail Way, Tyndall AFB, FL 32403; or by phone (850) 728-1529; and by email, william.kuehl.1@us.af.mil.
• Temporary Environmental Controls – Tyndall AFB Standard, attached as Exhibit O
  • Specification Section UFGS 01 57 19, Temporary Environmental Controls, has been provided for this project.
  • Table 2 lists required permits and environmental testing for performing the Services stated in this RFP (TAFB.2026.02). The Subcontractor must acknowledge that additional permits or environmental tests may be necessary during the project’s lifecycle, beyond those explicitly listed in Table 2. The Subcontractor will provide a complete list of all permits that are required to be obtained and any associated fees. GCEC staff will offer guidance to the Awardee Subcontractor on permit applications; provided, however, that the Awardee Subcontractor shall remain responsible for completing all permit applications in a timely manner and ensuring that all required environmental permits are obtained before starting construction and/or installing or operating any new or modified equipment or processes, in order to maintain adherence to the project schedule. In addition to environmental permits, based upon information provided by the Base Civil Engineer (the “BCE”), representing the Tyndall AFB, Base Civil Engineer Environmental Office, GCEC will determine when installation-specific permits are required, such as digging, communications, and security.
  • Environmental Resource Permit, 0397692-002-EI/03

Respondents should become familiar with the Zone 4 Environmental Resource Permit No. 0397692-002-EI/03 issued by the Florida Department of Environmental Protection (the “FDEP”) on March 7, 2022. Construction activities must be carried out in compliance with the conditions of the permit.

• PFOS/PFOA and Arsenic Plume Areas
  Respondents should become familiar with the location of perfluoro octane sulfonate chemicals (“PFOS”), Perfluorooctanoic acid chemicals (“PFOA”), and arsenic plume areas, as well as Native American cultural areas and wetlands to ensure their Services are not impacted. There are no known locations of PFOS/PFOA at the Zone 4.1 Switching Station/Control House location at this time, but some fiber optic handholes may be located near these areas.
  Disturbed Soil. In the event soil meets Air Force screening criteria for PFOS and PFOA but may not meet FDEP provisional standards, the soil shall remain on site for unrestricted use. The disturbed soil should be spread at the project site in designated areas and not moved to other locations. Any on-site location, long-term storage, and (re)use of this soil shall be in accordance with Air Force contract provisions, Air Force requirements, and applicable federal, state, and local regulations.
• Erosion Controls
  Since the Services entail projects that are within the scope of the Environmental Resource Permit, 0397692-002-EI/03, the Subcontractor will need to submit a Stormwater Pollution Prevention Plan (“SWPPP”) with erosion controls if an active, approved SWPPP does not cover the specific construction site or construction activities. PowerSouth EC and/or their subcontractor, Aubrey Silvey Enterprises, Inc., will install a silt fence around the switching station, a site-specific measure under an approved SWPPP, to prevent stormwater pollution during construction activities. The Subcontractor must comply with the best management practices and mandates stated within an approved SWPPP when conducting activities at a project site governed by an active plan. A dig permit, following the Tyndall AFB dig permitting procedures, will be required for any ground disturbance on Tyndall AFB to ensure the safety of personnel, protection of underground utilities and environmentally sensitive areas, and minimal impact on the environment. Procedures to apply for a dig permit should be based upon information and guidance provided by Jason Curry, with GCEC, at the time of award.
• Dewatering Activities
  Groundwater from dewatering activities must be perked back into the same area and not discharged into storm drains. If any construction dewatering is required which results in an offsite discharge of groundwater, the Subcontractor must obtain a separate FDEP/EPA SWPPP permit and approval. The Awardee Subcontractor shall ensure that the requirements of pertinent portions of Chapter 62-621, F.A.C. are met.
• Soil Stockpiles
  Tyndall AFB has dedicated noncontaminated soil stockpiles that may be available for use.
• Hazardous Materials
  Subcontractors working on Tyndall AFB must adhere to guidelines regarding hazardous materials (“HAZMAT”) to ensure the safety of personnel and the environment. Subcontractors must complete a Hazardous Material Questionnaire (AFB Form 81) and maintain an up-to-date Hazardous Material Inventory (AFB Form 82) and Environmental Reporting Entry IMT (AFB Form 83). Forms are provided in Exhibit Q.

Table 2. Permits, Environmental Testing and Reporting

Permits, Environmental Testing and Reporting	Yes	No	Additional Information
RFP No. TAFB.2026.02 – Power Switchyard Control House Building – Installation and Commissioning, Electric Infrastructure Project falls under Zone 4 ERP Permit No. 0397692-002-EI/03 (Exhibit Q)
Permit – Dig Permit (Tyndall AFB Requirement)	✔		Awardee Subcontractor(s) will be responsible for acquiring a Dig Permit issued by Tyndall AFB.
Permit – Environmental Resource Permit (“ERP”)	✔		Project falls under Zone 4 ERP Permit No. 0397692-002-EI/03. Subcontractors are required to comply with all conditions of the ERP.
Permit – National Pollutant Discharge Eliminate System (“NPDES”), SWPPP	TBD	TBD	PowerSouth EC and/or their subcontractor, Aubrey Silvey Enterprises, Inc., will install any silt fence around the switching station site to prevent runoff. If the Awardee Subcontractor discharges any dewatering into the stormwater system, a SWPPP will be required.
Permit – Building		✔
Permit – Electrical		✔
Testing and Spoil Transport	TBD		Disturbed soil should be spread at the project site in designated areas and not moved to other locations.
Hazardous Materials	TBD		AFB Form 81, Form 82, and Form 83