Tyndall AFB, Zone 4.1 Ph 1 and Ph 2, Electric and Water Distribution Infrastructure Services

I. Introduction

Gulf Coast Electric Cooperative, Inc. (“GCEC”) is a member-owned electric cooperative that provides electric service to areas of the Florida panhandle that historically have been underserved or unserved by other utilities. GCEC and Defense Logistics Agency Energy (the “Government” or the “DLA”) entered into Contract SP0600-10-C-8253 dated September 28, 2010, as amended (the “Prime Contract”), a Fixed Price Contract with Economic Price Adjustment for GCEC to assume ownership of the Government utility systems at Tyndall Air Force Base, Florida (“Tyndall AFB” or the “Installation”) as set forth in the Prime Contract, and to provide related utility services, repairs, and restoration.

In order to repair, upgrade, and modernize certain utility infrastructure at Tyndall AFB post hurricane Michael destruction in 2018, including the electrical and water utilities, the Government contracted with Jacobs to prepare specifications, design drawings, and design analysis at 35% completion entitled “Two-Phase Design and Construction Site Development and Utilities, Phases I and II,” issued May 6, 2021 (the “Jacobs 35% Drawings”). The Government awarded the construction contract to Lane Construction – CHA Consulting – Dewberry joint venture (“Lane-CHA-D” or “Lane”) in May 2022 to complete the Jacobs design and perform certain aspects of the construction necessary to implement the design. Lane provided “Issued for Construction” (“IFC”) designs over a span of two years in five packages – (4) Fast-Track designs (“FT1,” “FT2,” “FT3,” and “FT4”), and (1) Standard Design (“SDP”). The final IFC package was provided in August 2024. Subsequent revisions (“ASIs”) to the design continue to be released.

GCEC is issuing this Request for Proposals (the “RFP”) to subcontract certain work for the Tyndall AFB Zone 4.1 infrastructure upgrade under its Prime Contract. Specifically, GCEC is soliciting proposals to this RFP from bidders for services that will be delivered in three (3) separate packages (Bid Package #1 – Supervisory Control and Data Acquisition System (the “SCADA System”) and Power Switchyard Control House, Electric Infrastructure; Bid Package #2 – SCADA System and Power Switchyard Control House Commissioning, Electric Infrastructure; and Bid Package #3 – Fiber Optics, Electric and Water Distribution Infrastructure) to complete the overall program as described in Exhibit A (Statement of Work) (the “Services” or the “Work”). Each package will be issued and authorized by GCEC at various times throughout the duration of this contract. The overall program is expected to be completed within one (1) year, subject to changes and adjustments, authorized under the Pro Forma Subcontract Agreement (the “Subcontract”) attached as Exhibit B. The Power Switchyard Control House described in Bid Package #1 Scope of Work (Exhibit A) is the highest priority for this Subcontract.

The Services covered under this RFP will be funded, in whole or in part, by federal funding. Respondents must therefore be familiar with the respective rules and requirements applicable thereto. The Awardee Subcontractor will be required to comply with all laws, ordinances, codes, and regulations, whether federal, state, or local, applicable to any Services provided, including the maintenance of any necessary license or registration for the performance of its Services. This includes, but is not limited to, compliance with Davis Bacon Act requirements.

Due to the sensitive nature of the job site and the Services to be performed, which necessarily requires access to confidential information, all Respondents must execute the form Non-Disclosure Agreement (the “NDA”), attached as Exhibit C, prior to receiving all the documents. This will be necessary in developing a response to the RFP and in accordance with the proposal schedule set forth in Section III. The Respondents, Prospective Subcontractor(s), and Awardee Subcontractor(s) will maintain all Controlled Unclassified Information (“CUI”) in strict confidence and report any disclosures pursuant to DLA guidance.

Services will be performed according to the requirements set forth herein, as well as the terms and conditions of the final Contract/Subcontract and GCEC’s Prime Contract, as may be amended from time to time.

II. Scope Of Work

A detailed Scope of Work is provided in Exhibit A. The Services covered under this RFP will be funded by GCEC from its Prime Contract. The basis for pricing the Services will be the IFCs provided within the Technical Design Package (Exhibit P), and other information identified herein.

GCEC has previously awarded a separate scope of work under a separate request for proposal to Wharton-Smith Inc., which also contains elements related to the water distribution SCADA system. Any Awardee Subcontractor(s) hereunder shall coordinate performance of services and their Scope of Work with that of Wharton-Smith Inc. or any other separate contractor under a separate contract so as to ensure compatibility between the two SCADA systems (electric and water) and to prevent any scope gaps that could prevent GCEC from receiving a complete working and integrated SCADA system. The locations where coordination will be required are outlined in the RFP and associated exhibits. Note that Wharton-Smith Inc. does not have any scope of work in their contract related to the Zone 4.1 Switching Station Control House nor connections to the Primary Utility Operations Center (“UOC”) at the Zone 5 CE LRS HQ Building.

III. Proposal Deadline/Delivery

All recipients of this RFP are required to complete and return the Notification of Intent to Respond attached as Exhibit D. Only those Respondents who submit the Notification of Intent to Respond (Exhibit D) and Qualification Questionnaire (Exhibit E) along with an executed NDA (Exhibit C) will be provided with the complete RFP and exhibits and advised of any clarifications, addendums, and responses to inquiries pertaining to this RFP. All completed documents should be emailed to Tress Dameron at tdameron@gcec.com and Gayla Burge at gburge@gcec.com. The body of the email should contain the Respondent’s firm/business name and the full name and contact information of the designated point of contact (the “POC”). The subject line of the email should state the RFP number, TAFB.2025.01. Forms can be emailed prior to the deadline.

All proposals in response to this RFP must be received by GCEC, in accordance with the submission instructions provided herein, on or before 12:00 PM (CDT) on April 20, 2026, as indicated below. Table 1 provides a timeline of tasks and deadlines. It is the sole responsibility of the Respondent to ensure that the proposal is received on time by GCEC.

Tasks/Activities	Deadline
RFP release date	March 09, 2026
Completed documents due • Exhibit C: Executed NDA • Exhibit D: Notification of Intent to Respond • Exhibit E: Qualification Questionnaire	March 18, 2026, at 12:00 PM CDT
Respondent inquiries to GCEC	March 30, 2026, at 4:00 PM CDT
GCEC responses to any inquiries	April 8, 2026, at 4:00 PM CDT
Proposal submission deadline	April 20, 2026, at 12:00 PM CDT
Proposal evaluation period	April 20, 2026 – April 27, 2026
Contract negotiations	April 27, 2026 – May 8, 2026
Final Awardee Contractor(s) selected, Anticipated date	May 11, 2026
Commencement for services, Anticipated date	May 12, 2026
Project kick-off, Anticipated date	May 13, 2026

This schedule is subject to change at GCEC’s sole discretion and all Respondents who have returned the Notification of Intent to Respond (Exhibit D) and Qualification Questionnaire (Exhibit E) documents along with an executed NDA (Exhibit C) in the affirmative will be notified by email of any changes and provided a link to a GCEC SharePoint folder containing additional documents.

All times indicated in this RFP are in the Central Daylight Time (“CDT”).

IV. General Instructions

A. Submittal Instructions

Following a Respondent’s submission and execution of the NDA, attached as Exhibit C, along with the Notification of Intent to Respond, attached as Exhibit D, and Qualification Questionnaire, attached as Exhibit E, GCEC will invite the Respondent to a secure and shared GCEC SharePoint folder. The complete RFP and exhibits as well as important documents will be shared with each Respondent via the GCEC SharePoint folder.

Respondents must submit one (1) electronic PDF proposal, containing all components detailed in the RFP and stated under Section V (Proposal Format and Evaluation Criteria) along with a completed Price Proposal Worksheet, Bill of Materials Worksheet, and Base Bid Schedule for each bid package addressed in the proposal by properly uploading the documents to the secure GCEC SharePoint folder. Proposals must be received in GCEC’s secure SharePoint folder no later than the date and time indicated within the RFP, and as stated in Table 1. The first page of the PDF proposal must indicate the RFP number, TAFB.2025.01.

1. Name the proposal using the following naming convention and save the document as a PDF.
   Naming convention: TAFB.2025.01_Firm Name_YYYYMMDD_Proposal_Final
   Example: TAFB.2025.01_FIRMABC_20260420_Proposal_Final
2. Name the worksheet files using the following naming convention and ensure the documents are saved in the provided Excel format.
   • Price Proposal
     Naming convention: TAFB.2025.01_Firm Name_YYYYMMDD_Price Proposal_Final
     Example: TAFB.2025.01_FIRMABC_20260420_Price Proposal_Final
   • Bill of Materials
     Naming convention: TAFB.2025.01_Firm Name_YYYYMMDD_Bill of Materials_Final
     Example: TAFB.2025.01_FIRMABC_20260420_Bill of Materials_Final
3. Navigate to the secure SharePoint folder and click on the folder, Proposals – TAFB.2025.01.
4. Upload proposal and worksheet files to the SharePoint folder.
5. Verify the proposal and worksheet files have been properly and successfully uploaded into the SharePoint folder.

Once the final proposal and worksheet files have been uploaded to the SharePoint folder, send an email to Tress Dameron at tdameron@gcec.com and Gayla Burge at gburge@gcec.com to inform them of the upload. The body of the email should contain the Respondent’s firm/business name and the full name and contact information of the designated POC. The subject line of the email should state the RFP number, TAFB.2025.01.

Respondents must respond to the entire RFP and submit all documentation and exhibits. Any requirements that cannot be met must be indicated in the proposal. All Respondents must provide one (1) electronic PDF proposal that contains all the documentation required in the RFP, and as indicated in Section V; one (1) electronic Excel file, using the provided template, that contains the comprehensive price proposal and base bid schedule worksheets; and one (1) electronic Excel file, using the provided template, that contains the bill of materials worksheet.

Prices and materials stated within the electronic PDF proposal should match the prices and materials, respectively, as listed in the Excel files. In the event of any discrepancy, the Excel files will control.

B. Timeliness

Table 1 provides a timeline of tasks and deadlines (See Section III).

Respondents may submit their electronic proposal, Price Proposal Worksheet(s), Base Bid Schedule(s), and Bill of Materials Worksheet(s) by uploading the files to the GCEC SharePoint folder prior to the deadline. If more than one upload of the same file is provided by the same Respondent, the latest received document prior to the deadline will be considered the Respondent’s final response. Respondents remain responsible for ensuring that their proposal is properly uploaded and an email to the correct GCEC email addresses is received by GCEC no later than the date and time indicated within this RFP. GCEC assumes no responsibility for any proposal not received, regardless of the reason for the delay. GCEC will endeavor to respond to each submission with confirmation of receipt as a courtesy. Late proposals or proposals submitted in any other form than identified above may be rejected at GCEC’s sole discretion.

C. Inquiries

Any Respondent should send inquiries and requests to Tress Dameron at tdameron@gcec.com and Gayla Burge at gburge@gcec.com. The period for inquiries will end at 4:00 PM CDT on March 30, 2026. All communications for the RFP should state the RFP number, TAFB.2025.01, in the subject line of the email. Respondents will be notified by email on April 8, 2026, regarding responses to all submitted inquiries. The email will include a link to the GCEC SharePoint folder where all responses will be posted.

All Respondents must submit all inquiries in writing. GCEC will not respond verbally to any inquiries. It is the responsibility of the Respondent to ensure that all RFP documentation has been received via the secured SharePoint folder prior to the inquiry deadline for this RFP. Failure to comply with the RFP communication guidelines during the RFP will result in disqualification.

D. Warranty

Each Respondent must carefully examine all RFP documents and familiarize themselves with all requirements prior to submitting a proposal to ensure that the proposal meets the intent of this RFP. Before submitting a proposal, each Respondent will be responsible for making all investigations and examinations that are necessary to ascertain conditions affecting the requirements of this RFP and the pricing proposal.

The Subcontract contains provisions required for the project, including a standard one-year warranty for workmanship and materials, among other warranty obligations upon completion of each bid package. Information obtained from an officer, agent, or employee of GCEC, or any other person will not affect the risks or obligations assumed by the Respondent or Prospective Awardee or relieve the Respondent or Prospective Awardee from fulfilling any of the conditions of the Subcontract. All goods and services furnished by a Respondent or Prospective Awardee, relating to and pursuant to this RFP, will be warranted to meet or exceed the specifications contained herein. In the event of a breach, the Respondent or Prospective Awardee will take all necessary action, at their own expense, to correct such breach in the most expeditious manner possible.

Submission of a proposal indicates acceptance by the Respondent of the conditions contained in this RFP, exhibits, and attachments hereto. Failure to make such investigations and examinations will not relieve the Respondent or Prospective Awardee from obligation to comply, in every detail, with all provisions and requirements of the RFP.

E. Basis Of Contract Award

The award decision will be based on an evaluation of a Respondent’s ability to meet the needs of GCEC using the evaluation criteria described below. GCEC is seeking one Respondent to implement the program but reserves the right to make one award or multiple awards for each bid package as described in Exhibit A. Award(s), if made, will be made to the responsible and responsive Respondent(s) whose proposal(s) represents, in GCEC’s sole discretion, the most advantageous proposal to GCEC and best overall value to GCEC, price and other factors being considered. GCEC reserves the right to reject all offers or to award the Subcontract to anyone other than the lowest priced Respondent.

F. Point Of Contact

GCEC’s Tress Dameron (tdameron@gcec.com) and Gayla Burge (gburge@gcec.com) will be the primary POCs for this RFP. Respondents must refrain from any contact with any other GCEC employee or agent regarding this RFP until after determination and award. Failure to comply with communication guidelines for this RFP will result in disqualification.

G. Cancellation/Rejection

GCEC reserves the right to reject any or all proposals, select and award any portion of any or all proposal items, and waive minor informalities and irregularities in any proposal. GCEC may cancel and/or reject this RFP, in whole or in part, at GCEC’s sole discretion. Notice of cancellation will be sent to each Respondent. The notice will identify the RFP, and, where appropriate, explain that an opportunity will be given to compete in any future procurement of comparable items.

A proposal may be rejected if it is non-responsive or does not conform to the requirements and instructions in this RFP. A proposal may be non-responsive by reasons, including, but not limited to, failure to utilize or complete prescribed forms, conditional proposals, incomplete proposals, indefinite or ambiguous proposals, failure to meet deadlines, and improper and/or undated signatures. Other conditions which may cause rejection of proposals include evidence of collusion, obvious lack of experience or expertise to perform the required Services, submission of more than one proposal for the same work from an individual, Respondent or business under the same or a different name, and failure to perform or meet financial obligations on previous projects.

H. Licenses

All Respondents must be properly licensed as a contractor for the appropriate classification covering the Services specified in this RFP. All Respondents submitting a proposal for a bid package are requested to submit proof of licensure with their qualifications. License(s) must be effective as of the Commencement Date and must be maintained throughout the term of the Subcontract. Failure to be properly licensed, as stated above, may result in the rejection of the proposal as non-responsive. Respondents and Prospective Awardees must flow down the requirements of this provision to all prospective and/or potential lower-tier participant/subcontractor.

I. Insurance And Bonding Requirements

By submitting their proposal, all Respondents certify that they have read the applicable insurance requirements set forth in the Subcontract, attached as Exhibit B. Prior to execution of the Subcontract awarded under this RFP, the selected Prospective Awardee must submit original certificates of insurance, signed by an authorized representative of the insurance company, stating complete compliance with minimum levels of insurance, policy limits, additional insured coverage, and other required terms set forth in the Subcontract. Notwithstanding any other provision of this RFP or the Subcontract, GCEC will have no obligation to execute a contract nor make any payment to the selected Prospective Awardee/Awardee Subcontractor until all insurance requirements are met. The certificates of insurance must be provided to Gayla Burge (gburge@gcec.com) and Tress Dameron (tdameron@gcec.com). Respondents and the Prospective Awardees will flow down the requirements of these insurance provisions to all prospective and/or potential lower-tier participants/subcontractors.

The Awardee Subcontractor is to include a bid bond for the value of the Work, as stated for the total bid amount, provided in the three (3) bid packages. A completed Base Bid Schedule, prepared using the Excel template provided via the shared GCEC SharePoint folder, should be included in the proposal to provide for a deductive alternate for mobilization and bonds for submitting pricing on one (1) or a combination of the three (3) bid packages.

Procurement of payment and performance bonds issued by a surety acceptable to GCEC will be required.

J. Confidentiality

Due to the nature and location of where the Services will be performed, strict standards of confidentiality of records and information must be maintained in accordance with applicable state and federal law. As a result, all prospective Respondents must execute the NDA, attached in Exhibit C, prior to the release of the complete RFP and its exhibits and attachments. All material and information, regardless of form, medium or method of communication, provided to Respondents by GCEC, or acquired by Respondents on behalf of GCEC, that is regarded as confidential under state or federal law will be subject to the NDA and regarded as “Confidential Information.” Nothing in this Section will permit Respondents to disclose any Confidential Information, regardless of whether it has been disclosed or made available to them due to intentional or negligent actions or inactions of agents of GCEC or third parties. Confidential Information must not be disclosed except as required or permitted by the NDA and state or federal law. Respondents must only use Confidential Information for the purpose of responding to this RFP and activities pursuant to and related to the performance of the Subcontract contemplated by this RFP. Respondents must take all necessary steps to safeguard the confidentiality of such material or information in conformance with applicable state and federal law. Respondents and Awardee Subcontractor(s) will maintain all CUI in strict confidence and report any disclosures pursuant to DLA guidance. Upon conclusion of the RFP process, any Respondents who are not awarded a contract for Services must destroy all Confidential Information within thirty (30) days of being notified that they will not be placed under contract. Respondents must flow down the requirements of this confidentiality provision to all prospective and/or potential lower-tier participant/subcontractors.

Further, all Respondents should be aware that portions of this RFP, any related communications, and submitted proposals could be considered within the public domain by virtue of any requirement for GCEC to submit such documentation to the Government in order to receive payment under GCEC’s Prime Contract. Respondents should therefore identify specifically any Confidential and/or Proprietary Information in their proposal which they believe to be exempt from disclosure, citing specifically the applicable exempting law. GCEC makes no representations or warranties that it will be able to maintain and protect the confidentiality of such materials.

K. Lower-Tier Subcontracting

The Awardee Subcontractor will be the primary provider of Services and will be responsible for all Work performed and deliverables under the Subcontract. If any portion of the Subcontract is to be let to lower-tier participants/subcontractors, proposed written participants/subcontractors should be included in the Respondent’s proposal. Requests for the use of lower-tier participants/subcontractors are subject to GCEC’s review and written approval in its sole discretion.

GCEC reserves the right to request and review information in conjunction with its determination regarding a lower-tier participant/subcontractor request. All lower-tier participants/subcontractors are subject to the same requirements of this RFP as the Awardee Subcontractor.

L. Protests

Any award by GCEC of the Subcontract contemplated by this RFP to an Awardee Subcontractor will be final and not subject to further challenge or protest.

M. Withdrawal Of Proposal

Any Respondent may withdraw its proposal in writing at any time prior to the scheduled time for opening proposals.

V. Proposal Format And Evaluation Criteria

To be considered for the award, all electronic submissions must be made on the forms and worksheets provided, properly executed and with all items filled out. The electronic PDF proposal must be formatted to 8½-x-11-inch paper. Electronically formatted to tri-folded 11-x-17-inch paper must only be used for the Organizational Chart. There is no page limit for this proposal, although there is a page limit for specific sections of the proposal. Provide individual tabs or section dividers for each section of the proposal. Minimum font size must be 11 points. Each submission must include the following documents divided by tabs or section dividers, as explained in more detail below:

A. Tab I: Cover Letter

(Pass/Fail)

Provide a cover letter, signed by an authorized representative of the Respondent’s firm (owner, CEO, and/or President), indicating the underlying philosophy of the firm in providing the Services stated herein and its commitment to provide these Services consistent with its proposal and the Subcontract. Provide general firm information, including the full legal name of your firm (and state the names of any parent companies), business address, telephone number, email address, Federal Tax ID number, fax number (if any), and the name(s), telephone number(s), and email address(es) of the authorized POC(s) concerning the proposal. Submission of a signed proposal is certification that the Respondent’s firm will accept any awards as a result of this RFP.

B. Tab II: Executive Summary

(5 points / 2 Page Limit)

The Executive Summary should include a brief overview of the proposed plan of action, including but not limited to the strategy for implementation and an understanding of the RFP technical requirements. Identify the key personnel who will be committed to the project.

Respondents to Bid Package #1 should also provide an overview describing how their firm will integrate the proposed SurvalentONE SCADA System with the water distribution VTSCADA System.

C. Tab III: Respondent’s Qualifications

(15 points / 8 Page Limit Per Package Submitted)

The Awardee Subcontractor selected for this project should have a minimum of ten (10) years of experience in the construction of projects similar in complexity for the bid package(s). This requirement is mandatory and will be evaluated as part of the process to recommend award to Prospective Awardees that GCEC feels represents, at its sole discretion, the most advantageous, overall value to GCEC, price and all other factors considered.

Respondents to Bid Package #1, SCADA System and Power Switchyard Control House, Electric Infrastructure Services, require demonstrated past performance and experience in SCADA installation and programming. Focus should be on SCADA systems, prioritizing real-time monitoring solutions and the installation of SCADA systems (including software, hardware, programming, and integration of field components) in electrical and water distribution utilities within the Southeastern United States, with an emphasis of Florida projects, for Bid Package #1.

Respondents to Bid Package #1 must have demonstrated past performance and experience in substation control house construction and hold an active, valid building contractor or general contractor license issued by the State of Florida. Focus should be on new substation, switchyard, and control house construction, as well as switchgear, relays, batteries, chargers, and installation services within the Southeastern United States, with an emphasis of Florida projects, for Bid Package #1.

Respondents to Bid Package #1 should provide a narrative describing how their firm will integrate the proposed SurvalentONE SCADA System with the water distribution VTSCADA System. Respondents to Bid Package #1 should also detail the connection, integration, and communication between VTSCADA and SurvalentONE platforms necessary to maintain real-time capabilities, monitoring, and reporting. Identify potential challenges by integrating the two SCADA systems and explain the methods and approaches that will be utilized to address those challenges. State additional materials necessary to (a) install the electric SurvalentONE SCADA System and (b) communicate and display the water distribution VTSCADA System readings. Respondents should also detail how their firm will coordinate with the VTSCADA contractor, Wharton-Smith Inc., to connect to and capture real-time data of equipment monitored by the VTSCADA System.

Respondents to Bid Package #2, SCADA System and Power Switchyard Control House Commissioning, Electric Infrastructure Services, must have demonstrated past performance and experience in SCADA system and substation control house commissioning. Focus should be on the commissioning of SCADA systems, prioritizing communication protocols, industry standards, cybersecurity requirements and compliance, system integration, testing (point-to-point, redundancy, and related procedures), and operations and maintenance (“O&M”) of SCADA systems, including software, hardware, programming, and integration of field components, in electrical utilities within the Southeastern United States, with an emphasis of Florida projects. Focus should also be on substation control house commissioning, prioritizing control panels and relay logic, SCADA integration, power systems, safety and regulatory compliance, testing, and verification within the Southeastern United States, with an emphasis of Florida projects, for Bid Package #2. Describe your firm’s experience with relay and functional testing, electric and control systems, and communication networks.

Respondents to Bid Package #3, Fiber Optics, Electric and Water Distribution Infrastructure Services, must have demonstrated past performance and experience in telecommunications or structured cabling and limited energy (low voltage) systems. Focus should be on fiber optic installation, prioritizing fiber optic technology, telecommunication networks and signal flow, splicing fibers and attaching connectors in complex applications, testing and troubleshooting, and safety practices within the Southeastern United States, with an emphasis of Florida projects, for Bid Package #3.

All Respondents are highly encouraged to provide evidence of successful past performance and experience with projects that directly relate to the Services requested in Bid Package #1, #2, and/or #3. Respondents are also encouraged to provide licenses issued by the State of Florida, not directly specified above, with the proposal to further support your firm’s qualifications and competencies in your trade, commitment to industry standards, and authority to legally operate in the State of Florida.

Provide a detailed description of (a) your firm’s qualifications in delivering project management, construction, installation, documentation, and programming services specifically related to the Work described in the bid package(s) for which a proposal is submitted; (b) experience performing work pursuant to any state and/or federal government contracts; and (c) prior work completed for municipal electric and water entities. Include any special expertise which your firm possesses in working within or adjacent to federal and/or state government agencies.

List five projects, maximum of one (1) page per project. Provide the following information for each project:

• Project name
• Project location
• Owner’s name
• Project description
• Project start date
• Project initial budget and final budget
• Number of orders
• Initial and final substantial completion dates
• Summary of work performed by your firm versus subcontractors
• Reference for the project including POC’s name and phone number

D. Tab IV: Specialized Expertise Of Team Members

(15 points / 5 Page Limit Per Package Submitted)

Staff assigned to this project should have a minimum of five (5) years of experience in similar project roles. Focus should be on your team’s experience with (a) SCADA system design, installation, integration, and programming and (b) substation control house construction and switchgear, relay panel, and communication network installation within the Southeastern United States for Bid Package #1. Focus should be on your team’s experience with (a) SCADA system testing, verification, and commissioning as well as industry standards, cybersecurity, documentation, training, and O&M of SCADA systems and (b) substation electrical systems and equipment, relay and protection testing, and commissioning of power substation control houses in electrical utilities within the Southeastern United States for Bid Package #2. Focus should be on your team’s experience with fiber optic installation, including termination and splicing, as well as fiber network planning and design within the Southeastern United States for Bid Package #3.

Provide an electronic 1-page (tri-folded 11-x-17-inch paper) Organizational Chart depicting the proposed construction, installation, and/or commissioning team(s), as applicable, for each bid package addressed in the proposal. Include all staff members that will be connected to the project, especially superintendents, project schedulers, cost estimators, and key subcontractors. Include all experienced staff necessary to manage the construction, installation, and/or commissioning of the project, where applicable. The staff members called out in the Organizational Chart will be used for the project; substitutions are disallowed without prior approval by GCEC.

Provide the following summaries:

• Project experience for the Project Manager shown on the Organizational Chart, including education, certifications and professional affiliations, number of years in present position, project experience, and number of years employed by your firm (1 page maximum).
• Project experience for the Superintendent(s) shown on the Organizational Chart, including education, certifications and professional affiliations, number of years in present position, number of years employed by this firm, and experience/ability of superintendent to identify/solve issues during construction. One page maximum per person; each Superintendent should have their own individual page if more than one is listed in the Organizational Chart.
• Project experience for the Lead Cost Estimator and Lead Scheduler as shown on the Organizational Chart, including education, certifications and professional affiliations, number of years in present position, and number of years employed by your firm. Combine these two resumes on one (1) page.
• Describe your team’s experience in handling the documentation for work related to electric utility construction, particularly if performed under any state and/or federal government contracts.
• Describe the training your team has received regarding government and Department of Defense (“DOD”) contracting rules and guidelines.

E. Tab V: Technical Approach

(20 points / 5 Page Limit Per Package Submitted)

Describe your firm’s approach and understanding of the scope and nature of the Work. Provide examples of previous opportunities and experience providing value engineering. Discuss how those examples led to a reduction in budget and/or schedule. Describe the benefits and the challenges of your team. (No points will be provided if the Respondent believes that there are no challenges.) Describe your firm’s experience in expediting a project schedule to deliver a project and the resources your team has available for this project. Discuss the availability of the primary POC relative to current and future client workload.

The Power Switchyard Control House described in Bid Package #1 is the highest priority for this Subcontract. Describe in detail your firm’s plan to expedite construction of the control house and outline your firm’s approach for programming the relays. All Bid Package #1 Respondents should clearly identify methods, staffing, sequencing, and any other strategies the firm will use to accelerate this Work while ensuring safe and reliable electric system operation.

F. Tab VI: Price Proposal And Base Bid Schedule

(45 points)

Complete a Price Proposal Worksheet and Base Bid Schedule for each bid package in which a proposal is submitted, and include them with your proposal, ensuring they are saved in the provided Excel format. The Excel worksheet templates are provided in the GCEC SharePoint folder. Instructions are included within the Excel workbook. An example of the Price Proposal Worksheet is shown in Exhibit K.

Respondents must include construction costs, labor, materials, equipment, training, and incidentals necessary to complete the Work as stated in Exhibit A and further detailed in the Technical Design Package, shown in Exhibit P. Additional materials necessary to complete the Work, but not stated in the Technical Design Package, can be included in the price proposal.

Equivalent, “or-equal,” equipment and materials are not accepted by GCEC. Note that any substitution requires written approval by GCEC and will be reviewed by GCEC on a case-by-case basis.

Cost-plus-a-percentage-of-cost will not be accepted by GCEC.

G. Tab VII: Bill Of Materials

(Pass/Fail)

Complete a Bill of Materials Worksheet for each bid package in which a proposal is submitted and include it with your proposal, ensuring it is saved in the provided Excel format. The Excel worksheet template is provided in the GCEC SharePoint folder. Instructions are included within the Excel workbook. An example of the Bill of Materials Worksheet is shown in Exhibit L.

Respondents must include all materials to complete the Work as stated in Exhibit A and further detailed in the Technical Design Package, shown in Exhibit P. Additional materials necessary to complete the Work, but not stated in the Technical Design Package, can be included in the bill of materials. Equivalent, “or-equal,” equipment and materials are not accepted by GCEC. Note that any substitution requires written approval by GCEC and will be reviewed by GCEC on a case-by-case basis.

H. Tab VIII: Acceptance Of Conditions

(Pass/Fail)

Indicate any exceptions to the terms and conditions of the RFP, to insurance requirements set forth in the insurance exhibit to the Subcontract, or any other requirements listed in this RFP. If no exceptions are indicated in this tabbed section, it will be understood that no exceptions to these documents will be considered after the award, or if applicable, during negotiations. Exceptions taken by a Respondent may result in evaluation point deduction(s) and/or exclusion of proposal for consideration, depending on the extent of the exception(s). Such a determination will be at the sole discretion of GCEC.

I. Tab IX: Required Certifications

(Pass/Fail)

Complete and sign the following certifications:

• Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion – Lower-Tier Covered Transactions, shown in Exhibit M
• Certification Regarding Lobbying for Contracts, Grants, Loans, and Cooperative Agreements, shown in Exhibit N
• Certification Regarding Drug-free Workplace Requirements, shown in Exhibit R

VI. Selection

Upon receipt, representatives from GCEC will perform a limited review of the proposals for obvious completeness. Those proposals deemed complete and responsive will be forwarded to the Evaluation Committee.

A. Evaluation Committee

The Evaluation Committee may consist of three (3) or more members. GCEC or its designee will determine the Evaluation Committee that will best serve the needs of GCEC.

B. Evaluation

Only proposals compliant with requirements and deadlines herein will be evaluated by GCEC. The ranking of proposals will be based upon the evaluation criteria in this RFP. The best qualified Respondents will be based upon the Evaluation Committee’s ability to differentiate qualifications applicable to the scope and nature of the Services to be performed.

C. Presentation/Interviews

The Evaluation Committee may choose to conduct formal presentations/interviews with any or all Respondents prior to GCEC making an award.

VII. Clarifications And Negotiations

GCEC reserves the right to award a contract based on initial responses received; therefore, each response must contain the Respondent’s best terms and conditions from a technical and cost standpoint. GCEC reserves the right to conduct clarifications or negotiations with one or more Respondents. All communications, clarifications, and negotiations must be conducted in writing and in a manner that supports fairness in response improvement.

A. Clarifications

GCEC may identify areas of a response that may require further clarification or areas in which it is apparent that there may have been miscommunications or misunderstandings as to GCEC’s specifications or requirements. GCEC may seek to clarify those issues identified during one or multiple clarification rounds, which will be communicated to all potential Respondents. Each clarification sought by GCEC may be unique to an individual Respondent, provided that the process is conducted in a manner that supports fairness in response improvement.

B. Negotiations

GCEC may elect to negotiate with one or more Respondents by requesting revised responses, negotiating costs, or finalizing contract terms and conditions. GCEC reserves the right to conduct multiple negotiation rounds or no negotiations at all.

C. Cost Negotiations

All Prospective Awardees selected for negotiation by GCEC will be given equivalent information with respect to cost negotiations. All cost negotiations will be documented. Additionally, GCEC may conduct target pricing and other goods or services level negotiations. During price negotiations, Prospective Awardees are not obligated to reduce their pricing to target prices, but Prospective Awardees are not allowed to increase prices either.

If GCEC determines that it is unable to successfully negotiate terms and conditions of the Subcontract with the apparent best evaluated Prospective Awardee, GCEC reserves the right to bypass the apparent best evaluated Prospective Awardee and enter contract negotiations with the next apparent best evaluated Respondent.

VIII. Subcontract Agreement And Compliance

The successful Prospective Awardee will be prepared to immediately enter contract negotiations with GCEC and must at that time deliver the policies of insurance or insurance certificates as required by the insurance exhibit to the Subcontract (Exhibit B). All insurance documents must be approved by GCEC before the Awardee Subcontractor may execute the Subcontract and commence performance.

Prices must remain firm for the duration of the Services, other than price escalation adjustments allowed by the Government or as otherwise allowed by the Subcontract. Additional items/services related to those described in Exhibit A may be added to the final Subcontract.

The Subcontract will incorporate certain provisions from GCEC’s Prime Contract, including but not limited to all applicable federal, state, and local laws, ordinances, codes, and regulations as well as the Tyndall AFB rules and regulations. More information on these provisions is available at acquisition.gov.

By submitting a proposal in response to this RFP, the Respondent acknowledges that all Services under the resulting Subcontract will be subject to all existing and future laws, ordinances, codes, rules, standards, and regulations that may be applicable to the Services, including, but not limited to, the following:

• Tyndall AFB Instructions and Directives (the “Tyndall AFB Directives”)
  This includes base policies governing background checks for entry onto the base, driving and phone usage regulations, traffic control requirements, etc. More information on Tyndall AFB Directives may be obtained directly from Bill Kuehl, COR, Tyndall Privatized Utilities, 325 CES/CEOS, 100 Checkertail Way, Tyndall AFB, FL 32403; or by phone (850) 728-1529; and by email, william.kuehl.1@us.af.mil.
• Temporary Environmental Controls – Tyndall AFB Standard, attached as Exhibit O
• Specification Section UFGS 01 57 19, Temporary Environmental Controls, has been provided for this project.
• Table 2 lists required permits and environmental testing for Bid Packages #1, #2, and #3. The Subcontractor must acknowledge that additional permits or environmental tests may be necessary during the project’s lifecycle, beyond those explicitly listed in Table 2. The Subcontractor will provide a complete list of all permits that are required to be obtained and any associated fees. GCEC staff will offer guidance to the Awardee Subcontractor on permit applications; provided, however, that the Awardee Subcontractor shall remain responsible for completing all permit applications in a timely manner and ensuring that all required environmental permits are obtained before starting construction and/or installing or operating any new or modified equipment or processes, in order to maintain adherence to the project schedule. In addition to environmental permits, based upon information provided by the Base Civil Engineer (the “BCE”), representing the Tyndall AFB, Base Civil Engineer Environmental Office, GCEC will determine when installation-specific permits are required, such as digging, communications, and security.
• Environmental Resource Permit, 0397692-002-EI/03
  Respondents should become familiar with the Zone 4 Environmental Resource Permit No. 0397692-002-EI/03 issued by the Florida Department of Environmental Protection (the “FDEP”) on March 7, 2022. Construction activities must be carried out in compliance with the conditions of the permit.
• PFOS/PFOA and Arsenic Plume Areas
  Respondents should become familiar with the location of perfluorooctane sulfonate chemicals (“PFOS”), Perfluorooctanoic acid chemicals (“PFOA”), and arsenic plume areas, as well as Native American cultural areas and wetlands to ensure their Services are not impacted. There are no known locations of PFOS/PFOA at the Zone 4.1 Switching Station/Control House location at this time, but some fiber optic handholes may be located near these areas.
• Disturbed Soil
  In the event soil meets Air Force screening criteria for PFOS and PFOA but may not meet FDEP provisional standards, the soil shall remain on site for unrestricted use. The disturbed soil should be spread at the project site in designated areas and not moved to other locations. Any on-site location, long-term storage, and (re)use of this soil shall be in accordance with Air Force contract provisions, Air Force requirements, and applicable federal, state, and local regulations.
• Erosion Controls
  Since the Services entail projects that are within the scope of the Environmental Resource Permit, 0397692-002-EI/03, the Subcontractor will need to submit a Stormwater Pollution Prevention Plan (“SWPPP”) with erosion controls if an active, approved SWPPP does not cover the specific construction site or construction activities. In the case of Bid Package #1, PowerSouth EC and/or their subcontractor, Aubrey Silvey Enterprises, Inc., will install a silt fence around the switching station, a site-specific measure under an approved SWPPP, to prevent stormwater pollution during construction activities. The Subcontractor must comply with the best management practices and mandates stated within an approved SWPPP when conducting activities at a project site governed by an active plan. A dig permit, following the Tyndall AFB dig permitting procedures, will be required for any ground disturbance on Tyndall AFB to ensure the safety of personnel, protection of underground utilities and environmentally sensitive areas, and minimal impact on the environment. Procedures to apply for a dig permit should be based upon information and guidance provided by Dan Thompson or Jason Curry, with GCEC, at the time of award.
• Dewatering Activities
  Groundwater from dewatering activities must be perked back into the same area and not discharged into storm drains. If any construction dewatering is required which results in an offsite discharge of groundwater, the Subcontract must obtain a separate FDEP/EPA SWPPP permit and approval. The Awardee Subcontractor shall ensure that the requirements of pertinent portions of Chapter 62-621, F.A.C. are met.
• Soil Stockpiles
  Tyndall AFB has dedicated noncontaminated soil stockpiles that may be available for use.
• Hazardous Materials
  Subcontractors working on Tyndall AFB must adhere to guidelines regarding hazardous materials (“HAZMAT”) to ensure the safety of personnel and the environment. Subcontractors must complete a Hazardous Material Questionnaire (AFB Form 81) and maintain an up-to-date Hazardous Material Inventory (AFB Form 82) and Environmental Reporting Entry IMT (AFB Form 83). Forms are provided in Exhibit Q.

Bid Package	Permits, Environmental Testing and Reporting	Yes	No	Additional Information
1	Permit – Dig Permit (Tyndall AFB Requirement)	✓		Subcontractors will be responsible for acquiring a Dig Permit issued by Tyndall AFB.
1	Permit – Environmental Resource Permit (“ERP”)	✓		Project falls under Zone 4 ERP Permit No. 0397692-002-EI/03. Subcontractors are required to comply with all conditions of the ERP.
1	Permit – National Pollutant Discharge Eliminate System (“NPDES”), SWPPP	TBD	TBD	PowerSouth EC and/or their subcontractor, Aubrey Silvey Enterprises, Inc., will install any silt fence around the switching station site to prevent runoff. If the Awardee Subcontractor discharges any dewatering into the stormwater system, a SWPPP will be required.
1	Permit – Building	✓
1	Permit – Electrical	✓
1	Testing and Spoil Transport	TBD	TBD	Disturbed soil should be spread at the project site in designated areas and not moved to other locations.
1	Hazardous Materials	TBD	TBD	AFB Form 81, Form 82, and Form 83
2	Permit – Dig Permit (Tyndall AFB Requirement)		✓
2	Permit – ERP		✓	Project falls under Zone 4 ERP Permit No. 0397692-002-EI/03. Subcontractors are required to comply with all conditions of the ERP.
2	Permit – NPDES, SWPPP		✓
2	Permit – Building		✓
2	Permit – Electrical		✓
2	Testing and Spoil Transport		✓
2	Hazardous Materials		✓
3	Permit – Dig Permit (Tyndall AFB Requirement)		✓
3	Permit – ERP		✓	Project falls under Zone 4 ERP Permit No. 0397692-002-EI/03. Subcontractors are required to comply with all conditions of the ERP.
3	Permit – NPDES, SWPPP		✓
3	Permit – Building		✓
3	Permit – Electrical		✓
3	Testing and Spoil Transport		✓
3	Hazardous Materials	TBD	TBD	AFB Form 81, Form 82, and Form 83

Exhibit A. Statement Of Work

Bid Package #1 – SCADA System And Power Switchyard Control House Electric Infrastructure

Scope Of Work

Introduction

Install Supervisory Control and Data Acquisition System (“SCADA System”) hardware, install and program SCADA System software and Survalent SmartVU interface, and integrate electrical distribution system field components that will be monitored including, but not limited to, the smart VISTA SD switchgear. Work includes programming the SCADA software and configuring the Survalent SmartVU interface; integrating and establishing communication of the electrical distribution system field components to the SCADA System; and connecting and communicating with the water distribution VTSCADA System that will be installed under a separate contract by WhartonSmith Inc. for the GCEC Zone 4.1 Electric Distribution Utility Systems that are currently being constructed at Tyndall Air Force Base (“Tyndall AFB”), located in Bay County, Florida. The desired electrical SCADA system, a SurvalentONE SCADA platform/ecosystem, should enable real-time monitoring; data acquisition, processing and storage; alarm and event processing; notifications; historical data management; and performance optimization of the electric system at Tyndall AFB. Communication between the water distribution system VTSCADA software and electric system SurvalentONE software should maintain real-time capabilities, monitor processes, and generate detailed reports

Construct one (1), new Power Switchyard Control House for the GCEC Zone 4.1 Electric Utility System that is currently being constructed at Tyndall AFB, located in Bay County, Florida. The ~761 gross square foot Power Switchyard Control House will provide an environmentally controlled enclosure to house equipment such as relay and control panels, an automatic transfer switch (“ATS”), AC and DC service panelboards, batteries and battery chargers, and other components necessary for operating and monitoring the switching station’s electrical equipment, as well as the electrical power distribution smart VISTA SD switchgear along the new Zone 4.1 installed Main Loop feeders at Tyndall AFB. The Power Switchyard Control House described in this bid package is the highest priority for this Subcontract.

This project is part of the Tyndall AFB rebuild program that addresses extensive civil site and utility systems damage resulting from the direct impact of Category 5 Hurricane Michael in 2018. The proposed redevelopment includes coordination with multiple construction contractors/subcontractors and privatized utility contractors/subcontractors performing civil site and utility work, as part of electrical and water distribution systems construction by GCEC.

Respondents must have the ability to obtain security clearances to enter government facilities, specifically Tyndall AFB, for construction crews to be supplied under this contract, and the Awardee Subcontractor must maintain security clearances for all crews to be provided under this contract for the term of the contract.

The Awardee Contractor is responsible for providing labor, materials, equipment, and incidentals necessary to complete the Work as detailed in this bid package. The Awardee Contractor will provide GCEC with a comprehensive and itemized list of all necessary materials required to complete the Work according to the requirements of the Technical Design Package, shown in Exhibit P, including brand names, model numbers, and quantities. The submitted list will be subject to GCEC’s review and approval.

• Electric SCADA System. GCEC will purchase the SurvalentONE SCADA software license, support services, and subscription for updates and renewals. The Awardee Subcontractor, under the contract, will purchase all approved electric SCADA system hardware and materials (e.g., panels, cords, wires, racks, connectors, etc.). GCEC will purchase an additional software license and associated support services and subscription for updates and renewals required for the electric SurvalentONE SCADA System to connect and communicate with the water distribution VTSCADA System. The Awardee Subcontractor, under the contract, will purchase all approved SCADA system hardware and materials required for the electric SurvalentONE SCADA System to connect and communicate with the water distribution VTSCADA System. The responsibility of fiber optic cables, handholes, and materials for tie-ins is detailed in Bid Package #3.
• Power Switchyard Control House. GCEC will purchase the ATS in the Power Switchyard Control House that will connect to incoming services from the station service transformers on each side of the split bus arrangement in the switchyard. The Awardee Subcontractor, under the contract, will purchase all approved equipment and materials necessary to construct a complete and ready-to-use Power Switchyard Control House, excluding its commissioning and the ATS. This includes, but is not limited to, main AC distribution panelboards, relay panels, SCADA equipment and components specific to the control house, auxiliary power systems, furnishings, and all other items required to deliver a fully functional facility as detailed in this bid package.
• GCEC reserves the right to provide owner furnished materials for the SCADA System and Power Switchyard Control House.

The Awardee Subcontractor tasks and responsibilities for Bid Package #1 are detailed in this Scope of Work; GCEC Zone 4.1 Power Switchyard Control House Construction Tasks and Responsibilities, Detailed (Exhibit H) that delineates the tasks and responsibilities of the Awardee Subcontractor from those of PowerSouth EC and/or their subcontractor, Aubrey Silvey Enterprises, Inc.; GCEC Zone 4.1 SCADA System – Installation, Commissioning, and Communication Tasks and Responsibilities, Detailed (Exhibit I) that further identifies responsibilities of the Awardee Subcontractor from other subcontractors; and SCADA System Installation Bill of Materials, Detailed (Exhibit J) hat further details material procurement and responsibilities of the Awardee Subcontractor from those of Wharton-Smith Inc.

Background

The electric and water distribution systems in the main base area of Tyndall AFB will undergo several improvements to achieve the infrastructure necessary for the facility to evolve into the “Base of the Future.” The SCADA System and Power Switchyard Control House are part of the Zone 4.1 Infrastructure Plan required for the redevelopment occurring throughout Tyndall AFB. Project site maps are provided in Exhibit F.

The GCEC Bid Package #1 for the Zone 4.1 (Phase 2) Electric Infrastructure project includes the following improvements:

• Installation of the SCADA System hardware, installation and programing of the SCADA System software and Survalent SmartVU interface, and integration of the electrical distribution system field components that will be monitored including the smart VISTA SD switchgear
• Construction of a new Power Switchyard Control House

The Technical Design Package, provided as Exhibit P, includes the IFC Design Analysis, Specifications, and Drawings for the Zone 4.1 Electric and Water Distribution Infrastructure project, which includes the Power Switchyard Control House, SCADA System, and Fiber Optics projects. The Water Transition Plan – SCADA, provided as Exhibit G, includes markups for the water distribution SCADA system as part of the site plan, electrical and control site plan and details, electrical one-line diagrams, electrical primary power distribution smart switchgear comms block diagram, flightline loop SMP diagrams, SCADA and PLC I/O diagrams, civil utilities water details, and schedule of domestic and fire water system interconnections. Project site maps are provided in Exhibit F. These documents will be necessary to develop the RFP response and pricing for the (a) installation of the SCADA System hardware; installation and programing of the SurvalentONE SCADA software and platform and Survalent SmartVU interface; integration of the electrical distribution system field components that will be monitored including the smart VISTA SD switchgear; and (b) construction (site-built to client-specific drawings and delivered turnkey with exceptions and modifications) of a new Power Switchyard Control House project. Due to the sensitive nature of the job site and confidential information within these documents, Respondents must execute the NDA, attached as Exhibit C, before gaining access to the Technical Design Package.

Scope Of Work

The Scope of Work for this project includes provision to furnish all labor, materials, equipment, and incidentals, apart from the materials stated above, necessary to perform the Work as described for each of the following Lump Sum Bid Items:

1.1  Bid Item 1 – General Construction Cost

Work for Bid Item 1 includes, but is not limited to, the following:

1. 1.1.1  Mobilization (Split 75% Mobilization / 25% Demobilization)
2. 1.1.2  Performance and Payment Bonds
3. 1.1.3  Environmental Permitting (as described in Section VIII and Table 2)
4. 1.1.4  Construction Layout and As-builts¹

1.2  Bid Item 2 – Purchase of SCADA System Hardware and Materials

Work for Bid Item 2 includes, but is not limited to, the procurement, delivery, and storage of materials required to deliver a complete, ready-to-use SCADA System, as well as the integration of the electrical distribution system field components that will be monitored, including the smart VISTA SD switchgear. The Awardee Subcontractor will provide all necessary management and incidentals, excluding previously specified owner-furnished materials, and
quality assurances as part of the approach.

The major Work required to purchase, deliver, and store SCADA System hardware and materials includes, but is not limited to, the following:

1. 1.2.1  Provide a comprehensive, itemized list of all SCADA System hardware and materials
   required to complete the Work in accordance with (a) the Technical Design Package requirements outlined in Exhibit P and (b) your firm’s proposed design solution that enables seamless communication and interoperability between the SurvalentONE SCADA System and the VTSCADA System for submission to GCEC. The list should include brand names, model numbers, and inventory quantities. The submitted list will be subject to GCEC’s review and approval.
2. 1.2.2  Purchase approved SCADA System hardware and materials.
   GCEC will purchase the SurvalentONE SCADA software license and associated support services and subscription for updates and renewals required for the electric SurvalentONE SCADA System to connect and communicate with the water distribution VTSCADA System. The Awardee Subcontractor, under this bid item (Bid Item 2), will purchase all approved electric SCADA system hardware and
   materials (e.g., panels, cords, wires, racks, connectors, etc.), with the exception for the Power Switchyard Control House structure and climate components that are part of the turnkey services with modifications assigned under Section 1.5 (Bid Item 5) of this bid package. The Awardee Subcontractor, under the contract, will also purchase all approved SCADA System hardware and materials required for the electric SurvalentONE SCADA System to connect and communicate with the water distribution VTSCADA System.
3. 1.2.3  Coordinate logistics for timely delivery of the SCADA System hardware and materials
   to the project site.
4. 1.2.4  Provide GCEC with documentation that includes specifications, manufacturer certifications and warranties and shipping records for furnished SCADA System hardware and materials. Provide delivery confirmation and inventory upon arrival at the project site.

1.3  Bid Item 3 – SCADA System Installation

Work for Bid Item 3 includes, but is not limited to, the installation of the SCADA System hardware; installation and programing of the SurvalentONE SCADA software and platform and Survalent SmartVU interface; configuration of the Programmable Logic Controller(s) (“PLC”) and master station using the approved communication protocol; and integration of the electrical distribution system field components that will be monitored, including the smart VISTA SD switchgear. The SCADA System should allow for real-time monitoring; data acquisition, data processing and storage; alarm and event processing as well as alter notifications; historical data management functions; and optimize performance of the electric system at Tyndall AFB.

The SurvalentONE SCADA System should communicate with and enable for real-time readings and data acquisition from the VTSCADA System that monitors the water distribution system. Work also includes installation and programming of SCADA software, installation and configuration of ICCP software, development of command sequencing scripts, implementation of an event archive application, and provision of all required materials (e.g., IED control panel, mapboard driver, etc.), as needed, for communication between SCADA systems. All Work should be performed based on your firm’s proposed design solution (e.g., network design and protocol strategy) that ensures reliable communication between the SurvalentONE SCADA System and VTSCADA System. The Awardee Subcontractor will provide all necessary management, design services, installation, incidentals, and quality assurances as part of the approach.

Per the Technical Design Package, provided as Exhibit P, which includes the IFC Design Analysis, Specifications, and Drawings for the Zone 4.1 Electric and Water Distribution Infrastructure project, and the Water Transition Plan – SCADA, provided as Exhibit G, the SCADA System design and installation is subject to the following rules, standards, and regulations. However, all Work must be performed in accordance with current building codes and industry standards. The GCEC contract does not require the Awardee Subcontractor to follow Unified Facilities Criteria (“UFC”) standards; however, GCEC voluntarily follows the lighting standard.

• DOD Code and Requirements
• Architectural Barriers Act – (“ABA”) Accessibility Standard for DOD Facilities, 2015 edition
• AFMAN 32-1084 Facility Requirements Standards
• International Building Code (“IBC”), 2018 edition
• Florida Building Code (“FBC”), Energy Conservation, 2020, Seventh edition
• ASHRAE Standard 90.1 Energy Standard for Buildings Except Low-Rise Residential Buildings
• ASHRAE Standard 1891 Standard for Design of High-Performance Green Buildings Except Low-Rise Residential Buildings as references in UFC 1-200-0.
• National Fire Protection Association (“NFPA”)
  • NFPA 1
  • NFPA 10
  • NFPA 11
  • NFPA 13
  • NFPA 20
  • NFPA 24
  • NFPA 70
  • NFPA 72
  • NFPA 80
  • NFPA 90A
  • NFPA 101
  • NFPA 400
  • NFPA 409
• ICD/ICS 705 Version 1.5 Technical Specifications for Construction and Management of Sensitive Compartmented Information Facilities
• SDDCTEA 55-15 Traffic Safety Engineering for Better Entry Control Facility, 2019
• OSHA – 29CFR
• MIL-STD-1629A: Procedures for Performing a Failure Mode, Effects and Criticality Analysis
• IEC-60812: Failure Modes and Effects Analysis (“FMEA” and “FMECA”)
• International Society of Automation (“ISA”): ISA112: Supporting SCADA System Reliability

The desired SCADA System includes a primary and secondary channel for N-1 redundancy. The primary channel equipment is in the BCE Administration Military Communications (“MILCOM”) building, and the secondary channel equipment is in the Water Booster Pump Station (“WBPS”). The SurvalentONE SCADA System should communicate with a secondary SCADA server designed to operate concurrently with the primary SCADA server; a secondary switch that allows for continuous connectivity; and secondary network link ensuring continuous communication in the event of a failure. The SCADA System also includes a redundant Uninterrupted Power Supply (“UPS”) backed power source, equipped with an ATS, with a minimum of four (4) hour run-time. The UPS units are also fed from a generator backed power source. While the IFC Design Analysis, Specifications, and Drawings for Zone 4.1 (Exhibit P) and the Water Transition Plan – SCADA (Exhibit G) detail these requirements for the proposed SCADA System, engineering design and the ultimate workability of the entire SCADA System is the responsibility of the selected Awardee Subcontractor.

The major Work required to install a SCADA System includes, but is not limited to, the following:

1.3.1  Review of the proposed SCADA System design. The Awardee Subcontractor will review the electric SCADA System drawings, design, and configuration in the Technical Design Package, attached as Exhibit P; offer recommendations on potential modifications to equipment and field components, processes, network infrastructure, and communication network; verify compliance of all proposed hardware and materials with project specifications and applicable standards; and prepare an equipment and material schedule for any additional materials or equipment to complete the Work and submit it to GCEC for their approval. If agreed upon with GCEC, the Awardee Subcontractor will map the topology and identify the data values that need to be brought back to the master station terminal.

1.3.2  Design of a comprehensive solution that enables seamless communication and interoperability between the SurvalentONE SCADA System and the VTSCADA System. The Awardee Subcontractor will review the water distribution VTSCADA System drawings, design, configuration, and Human-Machine Interface (“HMI”) and the Water Transition Plan – SCADA, shown as Exhibit G; design a comprehensive solution that enables the SurvalentONE SCADA System to establish connectivity, communicate seamlessly, and provide real-time readings and data acquisition from the VTSCADA System; identify potential challenges with integrating the two SCADA systems and explain the methods/approaches that will be utilized to address those challenge(s); prepare an equipment and material schedule for the integration of the two SCADA systems and provide it to GCEC; and verify compliance of all proposed hardware and materials with applicable standards.

1.3.3  Install SCADA System hardware, SurvalentONE SCADA software and platform, and Survalent SmartVU interface that includes, but is not limited to, Remote Terminal Units (“RTUs”), PLC(s), and SmartVU interface at the designated location(s), except for fiber optic materials and components identified in Exhibit J under, By Others. Awardee Subcontractor will assemble the master (primary) station including the mounting and connection of display(s), monitor(s), and peripherals. The Awardee Subcontractor’s tasks also include the installation of the SurvalentONE SCADA software on the central system and installation of the necessary drivers for the PLCs and other field devices. The Awardee Subcontractor will retrieve the materials purchased by GCEC, required for the Work, from GCEC’s warehouse. The Awardee Subcontractor will store and safeguard all the necessary hardware, field components, and materials for the SCADA System and master (primary) station at the project site.

Exhibit J details the SCADA System materials procurement and associated responsibilities. Exhibit I further identifies the tasks and responsibilities of the Awardee Subcontractor in relation to those of other subcontractors. Bid Package #2 Awardee Subcontractor is responsible for the commissioning of the SCADA System and Power Switchyard Control House. Bid Package #3 Awardee Subcontractor is responsible for fiber optic connections and testing.

1.3.4  Install components and equipment, in accordance with the firm’s comprehensive solution design, to connect and enable communication of the water distribution VTSCADA System with the SurvalentONE SCADA System as agreed upon and approved by GCEC. The Awardee Subcontractor will retrieve the materials purchased by GCEC, required for the Work, from GCEC’s warehouse. The Awardee Subcontractor will store and safeguard all the necessary hardware, field components, and materials for the communication of the VTSCADA System with the SurvalentONE SCADA system at the project site.

Per the Technical Design Package, attached as Exhibit P, and the project site maps, attached as Exhibit F, the SCADA System must include, but is not limited to, the following appurtenances:

SCADA System Design Criteria

• Networking functionality is to be redundant and the failure of any one physical server or switch, or any one virtualized server, is to not impact the performance or availability of the designed system functions.
• System configuration to include database generation, graphic generation, logic and report generation, loop configuration, and supporting documentation.
• Data storage for historical and current trends, meeting or exceeding the stated time intervals.
• Sized to hold five (5) years of historical data (at the 5-year point, the historical data will be transferred to an external storage media).
• Easily expandable to include future systems growth for additional I/O, controllers, servers, workstations, third-party interfaces, and wireless devices. Initial installation to include a 20% built-in-spare capacity and space for an additional 20% expansion.
• Below grade field equipment enclosures. Servers with one (1) year of online storage and downloadable to external media.
• Design does not permit a condition where a single failure renders the system inoperable.
• Meet or exceed response time requirements.
• Real-time system controllers, RTUs, remote Input/Output (I/O) Units, controllers, dual Global Positioning System (“GPS”) time clock for system synchronization, secure gateways, and firewalls.
• Primary system communications via International Electrical Commission IEC-61850 with Generic Object-Oriented Substation Events messaging and IEEE-1588 precision clock synchronization.
• Components and redundant Ethernet communications between the SCADA servers, SCADA terminals, engineering laptops, primary operator workstation and all vendor OPC I/O servers to monitor operations and maximize memory for system devices.
• Includes one (1) operator workstation with two (2) monitors and one (1) large screen wall monitor in the UOC Control Room and other associated equipment.
• Follow MIL-STD-1772 Human Engineering, ANSI/HFEs-100 Computer Workstations and ANSI/HFES-200 Software Users Interface principles.
• Software for all servers/controllers, network, and workstation software components to implement the visualization, maintenance, configuration, historical trending, historical and event logging, and other features illustrated on the design plans and described the Design Analysis. Software design, validation, and testing to follow the IEEE requirements for Verification and Validation, Software Design Documentation, Software and System Testing, and Software Quality Assurance.

SCADA System Operating Software Features

• Graphical interface that mimics all major electric and water distribution systems components being monitored.
• Dual GPS time sources for the synchronization of all Intelligent Electronic Devices (“IEDs”) within each control loop, and for tagging event messages originating from non-IED equipment.
• Data link to the Base Energy Management Control System (“EMCS”).
• Interface with the electric distribution system, including the switchyard circuit breakers, voltage regulators, protective relays, and pad-mounted switchgear; Power Switchyard Control House entrances; WBPS equipment and water storage tanks; UOC/SCADA primary and secondary channels; and UOC/SCADA primary and secondary entrances.
• Data logging and sharing with the existing Base Facility-Related Control Systems (“FRCS”).
• Event notification system to alert designated GCEC and Base personnel to any alarms that may occur during off-duty hours.

SCADA System Operation Criteria

• Continuous monitoring of the system and perform remedial actions in the event of an electrical fault or other system disturbance, through communications with the protective relays and other monitoring devices. Protective relaying functions include bus, feeder, inter-tie, transformer, switchgear, generator, and arc-flash protection.
• Monitor Base energy use, identify and isolate faults, and reconfigure the system to loop service, to the greatest extent possible, maximizing uptime by minimizing outage areas.
• Managed access levels.
• Stores data on an historian server and generates record reports and trending graphs documenting performance which can be used for future optimization analysis. System displays status to use symbols conforming to ISA101.01, on HMI screens in a hierarchy scheme.
• Perform self-diagnostics, including initiation checks, online diagnostics, and offline diagnostics.
• Automatic local backups; backups are made on physical media, such as writeable optical media or other GCEC and USAF approved alternatives.
• Alarm Management System configured per ANSI/ISA requirements prioritizing and grouping alarms to avoid overwhelming the operator in a catastrophic event and recognizing when equipment is out of service for maintenance.

SCADA System Cybersecurity

• Incorporates a defense-in-depth cybersecurity strategy using firewalls, unidirectional gateways, anti-virus protection software, strong passwords, network intrusion detection, authentication, whitelisting, least privilege user access, and Secure Socket Layer encryption.
• No remote access connection or use of Cloud services in the UOC/SCADA System.

SCADA System Communication

• Ethernet communications over fiber-optic cables in a loop or radial scheme interfacing with various system equipment.
• Communications for the electric distribution switchgear to be routed with the electric power circuits within a common underground duct bundle but isolated from the electric power circuits via separate conduits within the duct bundle.
• Communication cables to be installed in new communication conduits where an existing duct bank was used for the Primary Zone 4. 1 Ph 1 and Ph 2 Main Loop feeder conductors.
• Mini loops will not have communications cables routed along their paths unless they are parallel with the Main Loop feeder conductors referenced above.
• Electric and Water Distribution Systems facilities monitored to be connected to the SCADA System equipment via fiber-optic communication cables routed to the fiber handhole at the nearest switchgear unit.
• Sanitary Lift Station facilities to be monitored separately from the Electric and Water Distribution Systems facilities SCADA system and are integrated with the TAFB FRCS System. The Sanitary Lift Stations and BUGs are not to be monitored by the GCEC-owned SCADA System.
• UOC/SCADA fiber-optic communications system not to connect to buildings or meters, or to interface with the Base’s USAF intranet or Emergency Management System.
• UOC/SCADA fiberoptic communication system to be separate from and not associated with any other Base communication systems.

1.4  Bid Item 4 – SCADA System Programming and Integration

Work for Bid Item 4 includes, but is not limited to, the programming of the SurvalentONE SCADA software and the SmartVU interface, as well as the configuration and integration of field devices, PLCs and RTUs, and HMI in accordance with the IFC Design Analysis, Specifications, and Drawings for the Zone 4.1 along with any GCEC approved modifications. Work for Bid Item 3 also includes the integration, communication, and data exchange of the water distribution VTSCADA System with the SurvalentONE SCADA System. The Awardee Subcontractor will provide all necessary management, software development, startup integration services, and incidentals as part of the approach.

The major Work to program SCADA software, and configure and integrate components into the SCADA System includes, but is not limited to, the following:

1.4.1  Program SurvalentONE SCADA software and platform and Survalent SmartVU interface.
Use tools and programming languages to create logic for data acquisition, data logging, processing, real-time monitoring, alarm handling, and additional operational criteria stated in the Technical Design Package for the Tyndall AFB electric systems.

1.4.2  Configure and integrate electric field devices by connecting system components to the PLC/RTU.
Ensure (a) communication between components and SCADA server with the approved communication protocol; (b) optimal communication between electrical distribution system field devices and the VTSCADA System with the SurvalentONE platform; and (c) centralized data collection. If additional data collection points are discovered or identified data points require modification, GCEC will negotiate a change order accordingly.

1.4.3  Configure SurvalentONE SCADA software and create a user-friendly HMI interface
(SmartVU interface). Configure the SurvalentONE SCADA software, and licenses on the master(primary) station and operator workstation, to define data points, historical data logging, alarms, and other system parameters in accordance with IFC Design Analysis, Specifications, and Drawings for Zone 4.1 located in the Technical Design Package and, in addition to, GCEC approved modifications. Configure critical components of the HMI with defined responses and rules based on the conditions and events as defined in Technical Design Package.

1.5  Bid Item 5 – New Power Switchyard Control House

Work for Bid Item 5 includes, but is not limited to, the construction of a new Power Switchyard Control House. The Awardee Subcontractor will provide a turnkey service, with the modification of the SCADA System and final connections as described in this bid package and exception of the (a) commissioning of the control house as described in Bid Package #2; (b) fiber optic connections and tie-ins as described in Bid Package #3; and (c) owner furnished materials.

The IFC Design Analysis, Specifications, and Drawings for Zone 4.1 included in Exhibit P detail the requirements for the proposed new power switchyard control house, but the delivery of a complete, ready-to-use control house is the responsibility of the Bid Package #1 Awardee Subcontractor. The Awardee Subcontractor will provide all necessary management, incidentals, and quality assurances as part of the approach.

Per the Technical Design Package, provided as Exhibit P, which includes the IFC Design Analysis, Specifications, and Drawings for the Zone 4.1 Electric and Water Distribution Infrastructure project, the Power Switchyard Control House design and construction is subject to the rules, standards, and regulations that follow. However, all Work must be performed in accordance with current building codes and industry standards. The GCEC contract does not require the Awardee Subcontractor to follow UFC standards; however, GCEC voluntarily follows the lighting standard.

• Tyndall Installation Facility Standards
• UFC 1-200-01, DOD Building Code, with change 1, 2020; and all additional criteria stated within the drawings
• OSHA – 29CFR
• IBC, 2018 edition
• FBC, Energy Conservation, 2020, Seventh edition
• NFPA 70, National Electrical Code (“NEC”), 2014 edition
• NFPA 72, National Fire Alarm Code, 2013 edition
• NFPA 101, Life Safety Code (“LSC”), 2018 edition
• SDDCTEA 55-15 Traffic Safety Engineering for Better Entry Control Facility, 2019

The major Work required to construct the Power Switchyard Control House includes, but is not limited to, the following:

1.5.1  Provide a comprehensive, itemized list of all materials required to complete the Work
in accordance with the Technical Design Package requirements, outlined in Exhibit P, to deliver a complete and ready-to-use Power Switchyard Control House, excluding its commissioning and the ATS, for submission to GCEC. The list should include brand names, model numbers, and inventory quantities. The submitted list will be subject to GCEC’s review and approval.

1.5.2  Perform all necessary site development for the construction of the Power Switchyard Control House,
including but not limited to excavation, crushed rock installation, compaction, re-surfacing, grading, and restoration within the control house footprint located inside of the active switchyard construction area. Note that GCEC’s Subcontractor PowerSouth EC and/or their subcontractor, Aubrey Silvey Enterprises, Inc., will be performing the scope of work to construct the Zone 4.1 Switching Station/Power Switchyard and all paving and access roads. See Exhibit H for additional information.

1.5.3  Construct the foundation and complete the post-foundation structure of the Power Switchyard Control House.
Under the contract, the Awardee Subcontractor will perform all Work necessary to construct the foundation and assemble the structural components above grade, including but not limited to the installation of the precast trench system, conduit system, and grounding system, as well as the assembly of control house walls and roof framing, and installation of wall panels and insulation.

1.5.4  Purchase all furnishings and system components, except for the ATS, and install all materials and equipment inside the Power Switchyard Control House.
Under the contract, the Awardee Subcontractor will purchase all approved furnishings, equipment, and materials necessary to construct a complete and ready-to-use Power Switchyard Control House, excluding its commissioning and the ATS. GCEC will furnish the ATS that will connect to incoming services from the station service transformers on each side of the split bus arrangement in the switchyard. The Awardee Subcontractor will retrieve the ATS and any additional materials purchased by GCEC from GCEC’s warehouse. The Awardee Subcontractor will store and safeguard all materials for the Power Switchyard Control House at the project site. Installation of components includes, but is not limited to, auxiliary power systems, communication systems, fire safety systems, and HVAC systems. Installation of additional electrical and communication systems components include, but are not limited to, the ATS, main AC distribution panelboards, AC/DC power panels, relay panels, battery and battery float charger, SCADA equipment (e.g., analog and digital sensors, relays, etc.), and all other items necessary to deliver a fully functional facility. The Awardee Subcontractor will assemble and set in place the cabinets, desk, chair, and eyewash, and other furnishings as stated in the Technical Design Package.

1.5.5  Provide and install all necessary interconnecting wiring, including the communication cabling and connections linking the control panels and equipment within the Power Switchyard Control House to the switching station’s main equipment.

1.5.6  Program relays for the breakers in the switching station.
The Awardee Subcontractor will program protective relays by applying required protection functions and settings, configuring logic and communications, performing coordination and initial testing, and delivering complete as-built settings and documentation to ensure reliable breaker operation.

• Under a Modified Scope

(a) The Awardee Subcontractor will install one (1) Schweitzer Remote I/O module provided by Florida Power & Light (“FPL”). The SEL module will be supplied as an SEL-2505 Flush Mount Module. The power supply will be 125VDC. The inputs on the module should be wired as follows: IN01 = 52-MB1 “a” status contact IN02 = 52-TIE “a” status contact IN03 = 52-MB2 “a” status contact The Schweitzer Remote I/O module will be delivered to Tyndall AFB and provided to the Awardee Subcontractor during construction.

(b) GCEC assumes, pending final design, the Awardee Subcontractor will install two (2) runs of conduit, each approximately 100’ in length, extending from each of FPL’s two risers to the cable trough that encircles the Power Switchyard Control House. The Awardee Subcontractor will also pull the two runs of GCEC provided fiber optic cable. Each run of fiber will be pulled through its dedicated ~100’ of newly installed conduit and then an additional ~50’ through the cable trough to reach the control house relay panel.

1.6 Bid Item 6 – Meetings and Briefs

Work for Bid Item 6 includes, but is not limited to, the following:

1.6.1 Meetings and Briefs

• Post-bid Review Meeting
• Weekly one-page brief including, but not limited to, work completed, work in progress, upcoming work, schedule changes, and estimated completion date.
• Monthly in-person meetings to discuss work in progress and schedules for upcoming weeks. The purpose of the monthly meetings is to promote coordination between parties.
• Project Closeout Meeting

1.6.2 Bi-weekly Progress Reports

• Bi-weekly progress reports, including but not limited to tracking of work for payment on tasks, quantities of items installed, and percent completion.

1.6.3 Provide necessary materials, tools and software for meetings and briefs.

The scheduled completion date of the Work stated in Bid Package #1 is August 26, 2026.

Bid Package #1. SCADA System and Power Switchyard Control House

Electric Infrastructure

Base Bid Schedule

Lump Sum Amount for each Bid Item must include all general construction costs, labor, materials, equipment, training, and incidentals necessary to construct all electric distribution system improvements as defined in the Scope of Work. The lump sum amounts stated in the Bid Base Schedule should match the prices listed in Bid Package #1 Price Proposal Worksheet within the submitted proposal.

BID ITEM	DESCRIPTION	Lump Sum Amount
1.1	General Construction Cost (Total price to include all general construction costs as defined in the Scope of Work.)	$
1.2	Purchase of SCADA System Hardware and Materials Cost* (Total price to include all labor, materials, equipment, and incidentals necessary to (a) submit a comprehensive, itemized list of all SCADA System hardware and materials; (b) procure the approved SCADA System hardware and materials; (c) coordinate the timely delivery of the SCADA System hardware and materials; and (d) provide GCEC with documentation as defined in the Scope of Work.)	$
1.3	SCADA System Installation Cost (Total price to include all labor, materials, equipment, and incidentals necessary to (a) review the proposed SCADA System design; (b) design a comprehensive solution that enables seamless communication and interoperability between the SurvalentONE SCADA System and the VTSCADA System; and (c) install the SCADA System hardware, software, platform, interface, and field components as defined in the Scope of Work.)	$
1.4	SCADA System Programming and Integration Cost (Total price to include all labor, materials, equipment, and incidentals necessary to (a) program the SurvalentONE SCADA software and platform and SmartVU interface; (b) configure and integrate field devices; (c) configure SurvalentONE SCADA software and create a user-friendly HMI interface; (d) configure communication protocol and program SurvalentONE SCADA System platform to handle data exchange with the VTSCADA System; (e) submit as-built SCADA System architecture layout; and (f) deliver a complete, ready-to-use SCADA System except for its commissioning as defined in the Scope of Work.)	$
1.5	New Power Switchyard Control House Cost (Total price to include all labor, materials, equipment, and incidentals necessary to (a) submit a comprehensive, itemized list of all materials; (b) perform site development; (c) construct the foundation and complete the post-foundation structure; (d) purchase and install furnishing and system components; (e) purchase and install all necessary interconnecting wiring; (f) program relays for the breakers in the switching station, install two runs of conduit and pull fiber optic cables into the control house relay panel, and install one Schweitzer Remote I/O module; and (g) deliver a complete, ready-to-use Power Switchyard Control House except for its commissioning as defined in the Scope of Work.)	$
1.6	Meetings and Briefs Cost (Total price to include all labor, fees, software/tool costs, material/production expenses, and travel costs necessary to prepare briefs, produce biweekly progress reports, and conduct project meetings as defined in the Scope of Work.)	$
TOTAL CONSTRUCTION COST =		$

Bid Package #2. SCADA System and Power Switchyard Control House Commissioning

Electric Infrastructure

Scope of Work

Introduction

Gulf Coast Electric Cooperative (“GCEC”) is requesting proposals from qualified Respondents capable of testing, commissioning, documenting, training, and handing off the SCADA System and Power Switchyard Control House to GCEC. Additional details on the SCADA System and Power Switchyard Control House are presented in Bid Package #1; the Technical Design Package that includes the IFC Design Analysis, Specifications, and Drawings for the Zone 4.1 Electric and Water Distribution Infrastructure project, attached as Exhibit P; and the Water Transition Plan – SCADA, Exhibit G, that includes markups for the water distribution SCADA system. Project site maps are provided in Exhibit F.

This project is part of the Tyndall AFB rebuild program that addresses extensive civil site and utility systems damage resulting from the direct impact of Category 5 Hurricane Michael in 2018. The proposed redevelopment includes coordination with multiple construction contractors/subcontractors and privatized utility contractors/subcontractors performing civil site and utility work, as part of electrical and water distribution systems construction by GCEC.

Respondents must have the ability to obtain security clearances to enter government facilities, specifically Tyndall AFB, for construction crews to be supplied under this contract, and the Awardee Subcontractor must maintain security clearances for all crews to be provided under this contract for the term of the contract.

The Awardee Contractor is responsible for providing all labor, materials, equipment, and incidentals necessary to complete the Work according to the requirements of the Technical Design Package, shown in Exhibit P, and as detailed in this bid package. GCEC reserves the right to provide owner furnished materials for the SCADA System and Power Switchyard Control House commissioning services.

Background

The GCEC Bid Package #2 for the Zone 4.1 (Phase 2) Electric Infrastructure project includes the following improvement:

• Testing, Commissioning, Documenting, Training, and Handing off the SCADA System
• Testing, Commissioning, Documenting, Training, and Handing off the Power Switchyard Control House

The Awardee Subcontractor tasks and responsibilities for Bid Package #2 are detailed in this Scope of Work and the Technical Design Package, attached as Exhibit P, that includes the IFC Design Analysis, Specifications, and Drawings for the Zone 4.1 Electric and Water Distribution Infrastructure project, which includes the Power Switchyard Control House, SCADA System, and Fiber Optics projects. The Water Transition Plan – SCADA, attached as Exhibit G, includes markups for the water distribution SCADA system as part of the site plan, electrical and control site plan and details, electrical one-line diagrams, electrical primary power distribution smart switchgear comms block diagram, flightline loop SMP diagrams, SCADA and PLC I/O diagrams, civil utilities water details, and detailed schedule of domestic and fire water system interconnections. These documents will be necessary to develop the RFP response and pricing for the testing and verification, commissioning, documenting, training, and transferring of the SCADA System and Power Switchyard Control House to GCEC. Due to the sensitive nature of the job site and confidential information within these documents, Respondents must execute the NDA, attached as Exhibit C, before gaining access to the Technical Design Package.

Scope of Work

The Scope of Work for this project includes provision to furnish all labor, materials, equipment, and incidentals necessary to perform the Work as described for each of the following Lump Sum Bid Items:

2.2 Bid Item 2 – SCADA System – Construction Testing, Verification, Site Acceptance Testing (“SAT”), and Commissioning

Work for Bid Item 2 includes, but is not limited to, construction testing, verification testing, site acceptance testing (“SAT”), and commissioning of the SCADA System. The SCADA System, as proposed in Bid Package #1 and within the Technical Design Package, attached as Exhibit P, and Water Transition Plan – SCADA, attached as Exhibit G, will allow for real-time monitoring, data acquisition and storage, alarm and alter notifications, and optimize performance of the electrical system, and communication and data acquisition from the water distribution VTSCADA System at Tyndall AFB. The Awardee Subcontractor will provide all necessary management, testing services, commissioning services, incidentals, and quality assurances as part of the approach.

The major Work required to test and commission the proposed SCADA System, which monitors the electrical distribution system and communicates with the water distribution VTSCADA System, includes but is not limited to, the following:

2.2.1 Testing and verification of the SCADA System and its components to ensure that the system operates in accordance with design requirements. As part of the approach, testing will include, but is not limited to, the following:

• Construction testing for verification of the physical setup of the SurvalentONE SCADA System, including communication network connectivity, data acquisition from the integrated VTSCADA System, and calibration and tuning of sensors, actuators, controllers, and relays. Specific tests include integration testing, communication verification (ensuring accurate monitoring of data points), and performance testing.
• System readiness and verification to confirm that the SCADA System is fully installed, integrated, and prepared for operation in accordance with design requirements.
• SAT to demonstrate the SCADA System’s successful operation in the field, including software and hardware checks, HMI functionality, response time, alarm operations, and overall site integration. Specific tests include software installation and licensing, hardware inspection and functionality checks, HMI validation, alarm testing, monitoring-capacity testing, and documentation review (Reference Bid Item 2.3).
• System backup and restoration testing to ensure data integrity.
• Additional verification includes security testing and regulatory compliance testing.

2.2.2 Final commissioning of the SCADA System to ensure that the System and all components are properly designed, installed, tested, and operational in accordance with Tyndall AFB and GCEC’s requirements.

2.2.2.1 Awardee Subcontractor will verify the following:

• All identified issues and/or discrepancies are resolved.
• All necessary adjustments, corrections, fine-tuning, and debugging are properly addressed prior to the turnover of the SCADA System to GCEC.

2.2.2.2 The Awardee Subcontractor will prepare and submit a SCADA System Commissioning Test Report that documents all test results and verifies that all systems operate as designed and meet all project requirements. The report should include, but not be limited to, the testing results from Bid Item 2.2.1. The report should also detail test procedures, results, any issues encountered, and recommendations for resolution.

2.3 Bid Item 3 – SCADA System – Documentation, Training, and Handover

Work for Bid Item 3 includes, but is not limited to, documentation, technician training, and handoff of the SCADA System to GCEC. The SCADA System, as proposed in Bid Package #1 and within the Technical Design Package, attached as Exhibit P, and Water Transition Plan – SCADA, attached as Exhibit G, will allow for real-time monitoring, data acquisition and storage, alarm and alter notifications, and optimize performance of the electrical system, and communication and data acquisition from the water distribution VTSCADA System at Tyndall AFB. The Awardee Subcontractor will provide all necessary management, documentation, training, incidentals, and quality assurances as part of the approach.

The major Work required to document, conduct training, and formally deliver the proposed SCADA System to GCEC includes, but is not limited to, the following:

2.3.1 Comprehensive documentation of the SCADA System. The Awardee Subcontractor will (a) review and revise plans, communication protocols, and as-built documentation, SCADA System commissioning test reports, bill of materials, communication diagrams, wiring diagrams, networking details, HMI screenshots, and equipment datasheets to accurately reflect any changes made during the commissioning process and (b) provide documentation that includes, but is not limited to, the following:

• As-built CAD drawings that accurately reflect the final installed SCADA System, including drawings that illustrate the connections and integration with the VTSCADA System.
• SurvalentONE SCADA System design, architecture, and configuration, including documentation of hardware and field component specifications and datasheets, communication protocols, and software modules.
• Equipment, components, and connection points labeling along with equipment identification numbers.
• SCADA commissioning test reports.
• Testing certificates.
• Installation procedures.
• Equipment datasheets and manuals, including manufacturers’ instructions.
• Comprehensive operating manuals and procedures, including detailed configuration and parameter settings for all components and equipment tied to the system, as well as O&M procedures covering daily operations, data acquisition, monitoring actions, report generation, backups, checks, and software updates.
• Troubleshooting guides.
• Safety documentation.
• Warranties.

2.3.2 Training. The Awardee Subcontractor will provide operator and administrator training on the SurvalentONE SCADA System, covering operation, data management, HMI use, alarm management, data acquisition (including real-time readings and reporting from the integrated water distribution VTSCADA System), as well as report generation. Training topics will also include, but are not limited to, maintenance areas such as troubleshooting techniques, hardware replacement, and system upgrades, and security configurations.

2.3.3 Formal handover. Conduct a formal handover meeting with GCEC to review the final delivery process, finalize documentation and warranties, and formally transfer ownership of the SCADA System to GCEC. The Awardee Subcontractor will provide GCEC with relevant contact information for support, maintenance, and future system upgrades.

2.4 Bid Item 4 – Power Switchyard Control House – Construction Testing, Verification, and Commissioning

Work for Bid Item 4 includes, but is not limited to, construction testing, verification testing, and commissioning of the Power Switchyard Control House. The Power Switchyard Control House, as proposed in Bid Package #1 and within the Technical Design Package, attached as Exhibit P, will provide an environmentally controlled enclosure to house equipment such as relay and control panels, an ATS, AC and DC service panelboards, batteries and battery chargers, and other components necessary for operating and monitoring the switching station’s electrical equipment, as well as the electrical power distribution smart VISTA SD switchgear. The Awardee Subcontractor will provide all necessary management, testing services, commissioning services, incidentals, and quality assurances as part of the approach.

The major Work required to test and commission the proposed Power Switchyard Control House includes, but is not limited to, the following:

2.4.1 Testing and verification of the Power Switchyard Control House equipment and systems to ensure that the control house operates in accordance with design requirements. As part of the approach, testing will include, but is not limited to, the following:

• Pre-commissioning checks prior to energizing the equipment.
• Equipment testing, including insulation resistance tests and functional tests, and visual inspection of relays, circuit breakers, and switchgear to confirm proper installation and operation.
• Protective system testing of all programmed protective relays by conducting secondary injection tests to verify pickup values, time current characteristics, logic operations, trip outputs, breaker control functions, and interlocking schemes.
• Functional testing of each protection scheme including communication based and end to end tests where required, and confirming proper SCADA point mapping, event recording, and time synchronization.
• Instrumentation verification to confirm SCADA connectivity, communication cable integrity, and instrument calibration.
• Grounding system inspection, testing, and verification to ensure proper connections and continuity.
• Battery and auxiliary power system testing to confirm battery bank and backup power systems provide continuous power during outages.
• Cable and wiring checks for insulation integrity and proper termination to ensure reliable power and signal transmission.
• Functional testing simulating real-world conditions to verify the Power Switchyard Control House’s ability to handle various operational scenarios, including load handling and communication between systems.
• Post-energization tests to monitor equipment performance under operational conditions, including voltage and load checks, and observation for abnormal behavior.
• Additional verification to include security testing and regulatory compliance testing.

2.4.2 Final commissioning of the Power Switchyard Control House to ensure that the control house’s equipment and systems are properly designed, installed, tested, and operating in accordance with Tyndall AFB and GCEC’s requirements.

2.4.2.1 Awardee Subcontractor will verify the following:

• All identified issues and/or discrepancies are resolved.
• All necessary adjustments, corrections, fine-tuning, and debugging are properly addressed prior to the turnover of the control house to GCEC.
• All furnishings, fixtures, and equipment (“FF&E”), as detailed in the Technical Design Package, attached as Exhibit P, have been delivered and assembled or installed in the control house.

2.4.2.2 The Awardee Subcontractor will prepare and submit a Power Switchyard Control House commissioning test report that documents all test results and verifies all equipment, and systems operate as designed and meet project requirements. The report should include, but not be limited to, the testing results from Bid Item 2.4.1. The report should also detail test procedures, results, any issues encountered, and recommendations for resolution.

2.5 Bid Item 5 – Power Switchyard Control House – Documentation, Training and Handover

Work for Bid Item 5 includes, but is not limited to, documentation, training, and handoff of the Power Switchyard Control House to GCEC. The Power Switchyard Control House, as proposed in Bid Package #1 and within the Technical Design Package, attached as Exhibit P, will provide an environmentally controlled enclosure to house equipment such as relay and control panels, an ATS, AC and DC service panelboards, batteries and battery chargers, and other components necessary for operating and monitoring the switching station’s electrical equipment, as well as the electrical power distribution smart VISTA SD switchgear. The Awardee Subcontractor will provide all necessary management, documentation, training, incidentals, and quality assurances as part of the approach.

The major Work required to document, conduct training, and formally deliver the proposed Power Switchyard Control House to GCEC includes, but is not limited to, the following:

2.5.1 Comprehensive documentation of the Power Switchyard Control House. The Awardee Subcontractor will (a) review and revise plans, as-built documentation, bill of materials, equipment datasheets, safety documentation, visual inspection records, Power Switchyard Control House commissioning test report, and environmental checks to accurately reflect any changes made during the commissioning process and (b) provide documentation that includes, but is not limited to, the following:

• As-built CAD drawings that accurately reflect the final installed Power Switchyard Control House and identify the labeled equipment, components, and final connection points.
• Installation procedures.
• Power Switchyard Control House commissioning test reports, and certificates, that detail electrical testing, functional testing, system integration testing, and equipment testing.
• Equipment datasheets and manuals, including manufacturers’ instructions.
• Protection relays as-built settings.
• Verification of documentation confirming proper labeling for all installed equipment.
• Verification of FF&E against the IFC Design Analysis, Specifications, and Drawings for Zone 4.1 inventory list.
• Comprehensive operating manuals and procedures, including parameter settings for all equipment and detailed O&M instructions.
• Troubleshooting guides.
• Safety documentation.
• Warranties.

2.5.2 Training. The Awardee Subcontractor will provide training on the operation, maintenance, and optimal performance settings of the Power Switchyard Control House. Training topics will also include, but not be limited to, building systems and equipment such as HVAC and lighting, building automation systems, monitoring strategies, troubleshooting techniques, building performance analysis, and emergency protocols.

2.5.3 Formal handover. Conduct a formal handover meeting with GCEC to review the final delivery process, finalize documentation and warranties, provide access information, and formally transfer ownership of the Power Switchyard Control House to GCEC. The Awardee Subcontractor will provide GCEC with relevant contact information for support, maintenance, and future system upgrades.

2.6 Bid Item 6 – Meetings and Briefs

Work for Bid Item 6 includes, but is not limited to, the following:

2.6.1 Meetings and Briefs

• Post-bid Review Meeting
• Weekly one-page brief including, but not limited to, work completed, work in progress, upcoming work, schedule changes, and estimated completion date.
• Monthly in-person meetings to discuss work in progress and schedules for upcoming weeks. The purpose of the monthly meetings is to promote coordination between parties.
• Project Closeout Meeting

2.6.2 Bi-weekly Progress Reports

• Bi-weekly progress reports, including but not limited to tracking of work for payment on tasks, equipment and systems commissioned, and percent completion.

2.6.3 Provide necessary materials, tools and software for meetings and briefs.

The scheduled completion date of the Work stated in Bid Package #2 is August 26, 2026.

Bid Package #2.

SCADA System and Power Switchyard Control House Commissioning

Electric Infrastructure

Base Bid Schedule

Lump Sum Amount for each Bid Item must include all general construction costs, labor, materials, equipment, training, and incidentals necessary to construct all electric distribution system improvements as defined in the Scope of Work. The lump sum amounts stated in the Bid Base Schedule should match the prices listed in Bid Package #2 Price Proposal Worksheet within the submitted PDF proposal.

BID ITEM	DESCRIPTION	Lump Sum Amount
2.1	General Construction Cost (Total price to include all general construction costs as defined in the Scope of Work.)	$
2.2	SCADA System Construction Testing, Verification, Site Acceptance Testing, and Commissioning Cost (Total price to include all labor, materials, equipment, and incidentals necessary to perform testing and verification as well as the final commissioning of the SCADA System as defined in the Scope of Work.)	$
2.3	SCADA System Documentation, Training and Handover Cost (Total price to include all labor, materials, equipment, and incidentals required to deliver comprehensive documentation, conduct training, and perform formal handover of the SCADA System to GCEC as defined in the Scope of Work.)	$
2.4	Power Switchyard Control House Construction Testing, Verification, and Commissioning Cost (Total price to include all labor, materials, equipment, and incidentals necessary to perform testing and verification of equipment and systems as well as the final commissioning of the Power Switchyard Control House as defined in the Scope of Work.)	$
2.5	Power Switchyard Control House Documentation, Training and Handover Cost (Total price to include all labor, materials, equipment, and incidentals required to deliver comprehensive documentation, conduct training, and perform formal handover of the Power Switchyard Control House to GCEC as defined in the Scope of Work.)	$
2.6	Meetings and Briefs Cost (Total price to include all labor, fees, software/tool costs, material/production expenses, and travel costs necessary to prepare briefs, produce biweekly progress reports, and conduct project meetings as defined in the Scope of Work.)	$
TOTAL CONSTRUCTION COST =		$

 

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Bid Package #3 – Fiber Optics

Electric And Water Distribution Infrastructure

Scope Of Work

Introduction

Gulf Coast Electric Cooperative (“GCEC”) is requesting proposals from qualified Respondents capable of installing fiber optic cables and components and implementing the fiber optic network to achieve full operational status. Additional details on the SCADA System, Power Switchyard Control House, and Fiber Optics are presented in the Technical Design Package that includes the IFC Design Analysis, Specifications, and Drawings for the Zone 4.1 Electric, attached as Exhibit P; Water Transition Plan – SCADA, attached as Exhibit G; and Bid Package #1 and #2. Project site maps are in Exhibit F.

This project is part of the Tyndall AFB rebuild program that addresses extensive civil site and utility systems damage resulting from the direct impact of Category 5 Hurricane Michael in 2018. The proposed redevelopment includes coordination with multiple construction contractors/subcontractors and privatized utility contractors/subcontractors performing civil site and utility work, as part of electrical and water distribution systems construction by GCEC.

Respondents must have the ability to obtain security clearances to enter government facilities, specifically Tyndall AFB, for construction crews to be supplied under this contract, and the Awardee Subcontractor must maintain security clearances for all crews to be provided under this contract for the term of the contract.

The Awardee Contractor is responsible for providing labor, materials, equipment, and incidentals necessary to complete the Work as detailed in this bid package, except for owner furnished materials. The Awardee Contractor will provide GCEC with a comprehensive and itemized list of all necessary materials required to complete the Fiber Optics Work. The submitted list will be subject to GCEC’s review and approval. GCEC has purchased and installed the handholes and conduit as part of the project. GCEC will purchase the 48-strand fiber optic cable. The selected 48-strand fiber optic cable technical specifications and manufacturer’s installation instructions are provided in Exhibit S. The Awardee Subcontractor is fully responsible for installing fiber optic cable that is free of defects and will be liable for any faulty or damaged cable discovered after installation. The Respondent may include in the price proposal the costs associated with inspecting and testing all fiber reels issued prior to installation. All noted defects should be reported immediately to GCEC. Fiber is presumed to be free of defects when issued, based on the manufacturer’s testing documentation.

GCEC reserves the right to provide other owner furnished materials for the Fiber Optics Work.

The Awardee Contractor is responsible for, but not limited to, the following tasks:

1. Installing fiber optic cables and associated components not installed by GCEC, Bid Package #1 Awardee Subcontractor, or other subcontractors, including splicing and termination. The Awardee Contractor shall be fully responsible for reviewing, understanding, and adhering to all fiber optic cable technical specifications, installation guidelines, and associated calculations as outlined in Exhibit S. The Subcontractor shall strictly follow these specifications during the installation of the fiber optic cable and ensure full compliance with all applicable standards and requirements. Other related tasks include, but are not limited to, installation of splice closure in handholes, installation of additional splice trays in enclosures, splicing of fiber cable with bidirectional test per burn, termination of fiber cable at locations and panels as indicated in the Technical Design Package, and running of fiber jumper between jacks.
2. Configuring and integrating fiber optic network for full functionality.
3. Making final connections at designated locations and performing testing to validate full operational status.

To accomplish the Work, the Awardee Subcontractor, under this bid package, must coordinate performance of services and their Scope of Work with other subcontractors.

• Wharton-Smith Inc. GCEC has previously awarded a separate scope of work under a separate request for proposal to Wharton-Smith Inc., which also contains elements related to the water distribution SCADA System. The Awardee Subcontractor, under this bid package, will coordinate performance of services and their Scope of Work with that of Wharton-Smith Inc. or any other separate contractor under a separate contract to prevent any scope gaps that could prevent GCEC from receiving a complete working and integrated SCADA system. Note. Wharton-Smith Inc. (Dewberry), under the guidance of GCEC, will make direct connections from the pump station to the 16” RPZ valves on the flightline to allow Wharton Smith to commission the pump station and will not rely on this bid package Awardee Subcontractor to schedule.
• Bid Package #1 Awardee Subcontractor. The Awardee Subcontractor, under this bid package, will coordinate performance of services and their Scope of Work with the Bid Package #1 Awardee Subcontractor that is responsible for delivering a complete, ready-to-use SCADA System and Power Switchyard Control House. GCEC assumes, pending final design, the Bid Package #1 Awardee Subcontractor will also install two (2) runs of conduit and pull the two runs of GCEC provided fiber optic cable into the control house relay panel. In addition, the Bid Package #1 Awardee Subcontractor will install one (1) Schweitzer Remote I/O module provided by Florida Power & Light (“FPL”). This Awardee Subcontractor (Bid Package #3) will terminate fiber optic cables and make final connections necessary for a fully operational SCADA System and Power Switchyard Control House.
• S&C. The Awardee Subcontractor, under this bid package, will also coordinate performance of services and their Scope of Work with S&C, which is responsible for the IntelliTeams self-healing software to operate the motor-operated switched ways on the electrical distribution system smart Vista SD switchgear. The Bid Package #3 Awardee Subcontractor will coordinate with S&C and the Bid Package #1 Awardee Contractor to tie-in smart switchgear and make connections necessary for the S&C IntelliTeams self-healing software.
• Bid Package #2 Awardee Subcontractor. The Awardee Subcontractor, under this bid package, will also coordinate performance of services and their Scope of Work with the Bid Package #2 Awardee Subcontractor that is responsible for testing, commissioning, documenting, training, and handing off the SCADA System and Power Switchyard Control House. The Bid Package #3 Awardee Subcontractor will provide to the commissioning contractor all documentation, connectivity details, test reports, and fiber optic network configuration support.
• GCEC. The Awardee Subcontractor, under this bid package, will also coordinate performance of services and their Scope of Work with GCEC. The Bid Package #3 Awardee Subcontractor will coordinate with GCEC staff to identify all fiber optic materials required for the Work including, but not limited to, fiber cable installation, terminations, and splicing. Additionally, the Awardee Subcontractor will work with GCEC and provide services to land, terminate, and program Ethernet switches in low voltage enclosures. Upon GCEC’s request, the Bid Package #3 Awardee Subcontractor will review and provide suggestions for a uniform numbering and labeling protocol.

Background

The electric and water distribution systems in the main base area of Tyndall AFB will undergo several improvements to achieve the infrastructure necessary for the facility to evolve into the “Base of the Future.” Fiber optic installation is part of the Zone 4.1 Infrastructure Plan required for the redevelopment occurring throughout Tyndall AFB.

The GCEC Bid Package #3 for the Zone 4.1 (Phase 1 and Phase 2) Electric and Water Distribution Infrastructure project includes the following improvement:

• Fiber Optic Installation, Testing, and Network Integration

The Technical Design Package, attached as Exhibit P, includes the IFC Design Analysis, Specifications, and Drawings for the Zone 4.1 Electric and Water Distribution Infrastructure project, which includes the Power Switchyard Control House, SCADA System, and Fiber Optics projects. Project site maps, in Appendix F, illustrate fiber optic connection/monitoring points. Lastly, the Water Transition Plan – SCADA, attached as Exhibit G, includes markups for the water distribution SCADA system as part of the site plan, electrical and control site plan and details, electrical one-line diagrams, electrical primary power distribution smart switchgear comms block diagram, flightline loop SMP diagrams, SCADA and PLC I/O diagrams, civil utilities water details, and detailed schedule of domestic and fire water system interconnections.

The GCEC Zone 4.1 SCADA System – Installation, Commissioning, and Communication Tasks and Responsibilities, Detailed (Exhibit I) further identifies the tasks and responsibilities of the Awardee Subcontractor from other subcontractors. As a note, Wharton-Smith Inc., under a previously awarded separate scope of work for GCEC, will install the conduits within the pump station footprint. The Awardee Subcontractor for this bid package will pull in fiber optic cable to make connections at the stubbed outlet. The SCADA System Installation Bill of Materials, Detailed (Exhibit J) further outlines materials procurement and responsibilities of the Awardee Subcontractor from those of Wharton-Smith Inc.

The documents listed above will be necessary to develop the RFP response and prepare pricing for the installation of the Fiber Optics project. Due to the sensitive nature of the job site and confidential information within these documents, Respondents must execute the NDA, attached as Exhibit C, before gaining access to the Technical Design Package.

Scope of Work

The Scope of Work for this project includes provision to furnish all labor, materials, equipment, and incidentals necessary to perform the Work, apart from the materials stated above, as described for each of the following Lump Sum Bid Items:

3.1 Bid Item 1 – General Construction Cost

Work for Bid Item 1 includes, but is not limited to, the following:

3.1.1 Mobilization (Split 75% Mobilization / 25% Demobilization)

3.1.2 Performance and Payment Bonds

3.1.3 Environmental Permitting (as described in Section VIII, Table 2)

3.1.4 Drawings and As-builts³ showing fiber routing, component placement, labeling of all components, and final connection points

3.2 Bid Item 2 – Fiber Optic Installation and Design Review

Work for Bid Item 2 includes, but is not limited to, the review of GCEC purchased fiber optic materials and structures as well as fiber route maps and fiber network design. For this RFP, the Awardee Subcontractor’s Work ends at optical modems. The Awardee Subcontractor will provide all necessary management, services, incidentals, and quality assurances as part of the approach.

The major Work required to review the GCEC purchased fiber optic materials, fiber route maps, and fiber network design includes, but is not limited to, the following:

3.2.1 Review of the GCEC purchased fiber optic materials and structures as well as fiber route maps and fiber network design. The Awardee Subcontractor should review all GCEC purchased fiber optic materials, associated structures, fiber route maps, and the overall fiber network design. A report of findings identifying any deficiencies and confirming compliance with design specifications, applicable industry standards (e.g., NECA/FOA-301), and Tyndall AFB guidelines will be submitted to GCEC. Upon GCEC’s request, the Bid Package #3 Awardee Subcontractor will review and provide suggestions for the uniform numbering and labeling protocol.

3.2.2 Provide a comprehensive, itemized list of all fiber optic materials and network components required to complete the Fiber Optics Work in accordance with the Technical Design Package requirements outlined in Exhibit P and the Water Transition Plan – SCADA attached as Exhibit G. The list should include all verified materials and components, along with additional materials required to complete the Work. The submitted list will be subject to GCEC’s review and approval.

3.3 Bid Item 3 – Fiber Optic Materials Procurement

Work for Bid Item 3 includes, but is not limited to, the procurement, delivery, and storage of materials required to (a) install fiber optic cables and associated components not installed by GCEC or other subcontractors, including splicing and termination; (b) configure and integrate fiber optic network for full functionality; and (c) make final connections at designated locations and perform testing to validate full operational status. This includes the purchase of supporting components such as Ethernet switches and related hardware essential for network functionality, excluding previously specified owner-furnished materials and the installation of conduit and handholes. The Awardee Subcontractor will provide all necessary management, incidentals, and quality assurances as part of the approach.

The major Work required to purchase, deliver, and store fiber optic materials and components includes, but is not limited to, the following:

3.3.1 Purchase approved fiber optic materials and components. The Awardee Subcontractor, under the contract, will purchase all approved fiber optic materials and components such as adapters, connectors, and Ethernet switches (not covered as part of Bid Package #1 Work), except GCEC furnished handholes and conduit. GCEC will purchase the 48-strand fiber optic cable.

3.4 Bid Item 4 – Fiber Optic Installation

Work for Bid Item 4 includes, but is not limited to, fiber optic installation. The Awardee Subcontractor will provide all necessary labor, management, incidentals, and materials and equipment and tools for fiber installation along with quality assurances as part of the approach.

The major Work required to install fiber optic cables includes, but is not limited to, the following:

3.4.1 Install fiber optic cables along existing bored in fiber optic conduits as indicated in the Technical Design Package, attached as Exhibit P, (primarily following the electrical backbone main cable loops between the smart VISTA SD switchgear) and the Water Transition Plan – SCADA, attached as Exhibit G. All construction practices, methods, and material handling should comply with OSP equipment and materials manufacturer’s recommendations and specifications to maintain the integrity of the equipment/materials before, during, and after the construction/installation process.

Awardee Subcontractor will pull fiber optic cables and make connections for the following locations:

• Primary UOC (located at the Zone 5 CE LRS HQ facility) to smart switchgear handholes and low voltage enclosures to the Power Switchyard Control House for SCADA System monitoring
• Water Booster Pump Station, Zone 5 CE LRS HQ Main, East and West Flightline RPZ valves, and elevated tank fiber locations to the nearest VISTA SD pad-mounted switchgear handhole splice enclosure for water distribution monitoring
• Wharton-Smith Inc., under the guidance of GCEC, will make direct connections from the pump station to the 16” RPZ valves on the flightline to allow Wharton Smith, Inc. to commission the pump station and will not rely on the Bid Package #3 Awardee Subcontractor to schedule.

3.4.1.1 Inspect and test all fiber reels issued prior to installation. The Awardee Subcontractor is fully responsible for installing fiber optic cable that is free of defects and will be liable for any faulty or damaged cable discovered after installation. The Respondent may include in the price proposal the costs associated with inspecting and testing all fiber reels issued prior to installation. All noted defects should be reported immediately to GCEC. Fiber is presumed to be free of defects when issued, based on the manufacturer’s testing documentation.

3.4.2 Splice fiber in handholes and make connections to the smart VISTA SD switchgear low voltage enclosures. Fiber splicing will be completed in accordance with RUS Splicing Standard Bulletin 1753F-401(PC-2). The labor for fiber splicing will include, but not be limited to, initial measurement, minimizing the attenuation, splicing, and stowing the spliced fiber in a fiber organizer. The Awardee Subcontractor will ensure fibers are properly dressed, labeled, and secured within handholes. A GCEC-qualified employee will open the switchgear for the Awardee Subcontractor to make a connection and then secure the low voltage enclosure once the Work is completed.

3.4.3 Terminate spliced cables with connectors to provide a reliable interface with networking equipment as indicated in the Technical Design Package (Exhibit P), the Water Transition Plan – SCADA (Exhibit G), and as further modified and approved by GCEC. The Awardee Subcontractor will coordinate with GCEC, Wharton-Smith, Inc. and other subcontractors to complete the Work.

3.5 Bid Item 5 – Fiber Optic Network Tie-ins and Final Connections

Work for Bid Item 5 includes, but is not limited to, performing equipment tie-ins to connect equipment and systems and completing final connections to ensure full fiber routing and fiber connectivity. The Awardee Subcontractor will provide all necessary management and incidentals including coordination of tie-ins and final connections with other subcontractors as part of the approach.

The major Work required to perform equipment tie-ins and complete final connections includes, but is not limited to, the following:

3.5.1 Connect the fiber optic cables to network equipment by performing required tie-ins and verifying operational connectivity.

• Tie-in smart switchgear to the Power Switchyard Control House for SCADA System monitoring. Work includes connections to the S&C IntelliTeams self-healing software to operate the motor-operated switched ways on the electrical distribution system smart Vista SD switchgear. The installation will follow the four (4) main loops served from the switching station that the switchgear and 600A junction cabinets follow (East Flightline, West Flightline, East Support, and West Support).
• Tie-in the Pump Station UOC to water distribution system monitoring at the pump station. Work includes other fiber optic connections to the Backup UOC in the water pump station to monitor the water system pump station components.
• Tie-in the Zone 5 UOC to Zone 5 CE LRS HQ Main. Fiber optic connections to the Zone 5 CE LRS HQ Main UOC are located where the Government is monitoring the SCADA System big screen for alarms and status on the electric and water distribution systems.
• Work also includes verifying operational connectivity of all tie-ins and ensuring proper communication between devices and systems by conducting testing and confirming signal integrity as detailed in Bid Item 6 below.

Pathing for fiber connections to RPZ valves, elevated tank, and pump is shown on the maps available in Exhibit F, the Water Transition Plan – SCADA attached as Exhibit G, and the Technical Design Package attached as Exhibit P.

3.5.2 Installation of final fiber connections/terminations and fiber routing interconnection. Work includes, but is not limited to:

• Completing all remaining fiber connections/terminations at designated enclosures, panels, and equipment locations. Locations include the Zone 4.1 Power Switchyard Control House, Zone 4.1 water distribution system’s pump house (backup UOC), Zone 5 CE LRS HQ Building (Main UOC), RPZ values, and elevated tank fiber site.
• Interconnecting fiber routing between system components to create a continuous optical path in accordance with approved design specifications.

3.6 Bid Item 6 – Testing and Documentation of Fiber Optic Network and Links

Work for Bid Item 6 includes, but is not limited to, testing and comprehensive documentation of the fiber optic network and links. The Awardee Subcontractor will provide all necessary management, testing services, documentation services, incidentals, and quality assurances as part of the approach.

The major Work required to test and document the fiber optic network and links includes, but is not limited to, the following:

3.6.1 Perform testing and confirmation of all fiber links and the entire network to validate performance.

Testing and inspection include, but are not limited to:

• Signal and Optical Loss using an Optical Time-Domain Reflectometer (“OTDR”) to measure and document splice losses and connector losses.
• Optical Power Meter Testing to verify signal strength and loss across fiber links.
• Visual Fault Locator inspection to identify breaks, bends, or poor splices.
• Microscopic cleanliness inspection of connector end faces.
• Loopback or ping tests confirming operational connectivity between devices.
• Data transmission, failover, and redundancy checks verifying system communication.

3.6.2 Comprehensive documentation of fiber optic installation, fiber network testing, and O&M including but not limited to:

• Drawings and as-builts showing fiber routing, component placement, labeling of components, and final connection points
• Connection and termination point lists
• Location maps of the fiber network
• Installation procedures and methods
• Cable and connector specifications
• Testing results and verification reports
• Cable management practices demonstrating compliance with applicable standards
• Compliance documentation confirming adherence to industry standards and project-specific guidelines
• Operating instructions and troubleshooting guidance
• Processes for monitoring, maintenance, and inspection of cabling

3.7 Bid Item 7 – Meetings and Briefs

Work for Bid Item 7 includes, but is not limited to, the following:

3.7.1 Meetings and Briefs

• Post-bid Review Meeting
• Weekly one-page brief including, but not limited to, work completed, work in progress, upcoming work, schedule changes, and estimated completion date.
• Monthly in-person meetings to discuss work in progress and schedules for upcoming weeks. The purpose of the monthly meetings is to promote coordination between parties.
• Project Closeout Meeting

3.7.2 Bi-weekly Progress Reports

• Tracking of work for payment on tasks, quantities of items installed, and percent completion
• Quantities of fiber optic cable and related materials installed by installation area

3.7.3 Provide necessary materials, tools and software for meetings and briefs.

The scheduled completion date of the Work stated in Bid Package #3 is August 26, 2026.

Bid Package #3. Fiber Optics

Electric and Water Distribution Infrastructure

Base Bid Schedule

Lump Sum Amount for each Bid Item must include all general construction/installation costs, labor, materials, equipment, training, and incidentals necessary to construct all electric and water distribution systems improvements as defined in the Scope of Work. The lump sum amounts stated in the Bid Base Schedule should match the prices listed in Bid Package #3 Price Proposal Worksheet within the submitted PDF proposal.

BID ITEM	DESCRIPTION	Lump Sum Amount
3.1	General Construction/Installation Cost (Total price to include all general construction costs as defined in the Scope of Work.)	$
3.2	Fiber Optic Installation and Design Review Cost (Total price to include all labor, materials, equipment, and incidentals necessary to (a) review the GCEC purchased fiber optic materials and structures as well as fiber route maps and fiber network design and (b) provide a comprehensive, itemized list of all fiber optic materials and network components as defined in the Scope of Work.)	$
3.3	Purchase of Fiber Optic Materials Cost* (Total price to include all labor, materials, equipment, and incidentals necessary to procure, deliver, and store materials required to install fiber optic cables and associated components, including splicing and termination; configure and integrate fiber optic network for full functionality; and make final connections and perform testing to validate full operational status as defined in the Scope of Work.)	$
3.4	Fiber Optic Installation Cost (Total price to include all labor, materials, equipment, and incidentals to (a) install fiber optic cables along existing bored in fiber optic conduits, and, if desired, inspect and test all fiber reels issued prior to installation; (b) splice fiber in handholes and make connections to the smart VISTA SD switchgear low voltage enclosures; and (c) terminate spliced cables with connectors to provide a reliable interface with networking equipment as defined in the Scope of Work.)	$
3.5	Fiber Optic Network Tie-ins and Final Connections Cost (Total price to include all labor, materials, equipment, and incidentals necessary to (a) connect the fiber optic cables to network equipment by performing required tie-ins and verifying operational connectivity and (b) install final fiber connections/terminations and fiber routing interconnection as defined in the Scope of Work.)	$
3.6	Testing and Documentation of Fiber Optic Network and Links Cost (Total price to include all labor, fees, software/tool costs, material/production expenses, and travel costs necessary to (a) perform testing and confirmation of all fiber links and the entire network to validate performance and (b) submit comprehensive documentation of fiber optic installation, fiber network testing, and O&M as defined in the Scope of Work.)	$
3.7	Meetings and Briefs Cost (Total price to include all labor, fees, software/tool costs, material/production expenses, and travel costs necessary to prepare briefs, prepare biweekly progress reports, and conduct project meetings as defined in the Scope of Work.)	$
TOTAL CONSTRUCTION COST =		$

* Respondents should assume that all materials identified in the Technical Design Package (Exhibit P), unless otherwise specified in the RFP as owner furnished materials or provided by other subcontractors, will be allowable for the purpose of submitting a price proposal to GCEC.

Exhibit B. Pro Forma Subcontract Agreement

A copy of the contract titled, “GULF COAST ELECTRIC COOPERATIVE, INC. AGREEMENT, Construction Services for Zone 4.1 Infrastructure Ph 1 and Ph 2 (Electric and Water Distribution Infrastructure Services)” is attached and available in the GCEC SharePoint folder for your review. An updated version of this contract will be provided to the Awardee Subcontractor upon award of Work.

Exhibit C. Non-Disclosure Agreement

Non-Disclosure Agreement (PDF)

Email the completed NDA to Tress Dameron at tdameron@gcec.com and Gayla Burge at gburge@gcec.com. Submit signed agreement no later than March 18, 2026, by 12:00 PM CDT.

Exhibit D. Notification Of Intent To Respond

Notification of Intent to Respond (PDF)

Exhibit E. Qualification Questionnaire

Qualification Questionnaire (PDF)

Exhibit F. Project Site Maps

Tyndall AFB, Zone 4.1

Copies of the two (2) “PROJECT SITE MAPS” will be provided through a GCEC SharePoint folder after your firm submits the Notification of Intent to Respond (Exhibit D) and Qualification Questionnaire (Exhibit E), and GCEC reviews these documents and executes the NDA (Exhibit C).

The project site maps illustrate the (a) fiber optic connection points and (b) SCADA connection points with contamination and cultural overlay. Additional maps illustrating the preliminary pathing for fiber connections to RPZ valves, elevated tank, and pump station are included in the Water Transition Plan (Exhibit G) and the Technical Design Package (Exhibit P).

Map 1. Tyndall AFB, Zone 4.1 E&W SCADA Connection Points (Fiber Optic Connections)

Map 2. Tyndall AFB, Zone 4.1 E&W SCADA Connection Points with Contamination and Cultural Overlay

Exhibit G. Water Transition Plan – SCADA

A copy of the “WATER TRANSITION PLAN – SCADA” will be provided through a GCEC SharePoint folder after your firm submits the Notification of Intent to Respond (Exhibit D) and Qualification Questionnaire (Exhibit E), and GCEC reviews these documents and executes the NDA (Exhibit C).

The Water Transition Plan includes markups for the water distribution SCADA system as part of the site plan, electrical and control site plan and details, electrical one-line diagrams, electrical primary power distribution smart switchgear comms block diagram, flightline loop SMP diagrams, SCADA and PLC I/O diagrams, civil utilities water details, and detailed schedule of domestic and fire water system interconnections.

Exhibit H. GCEC Zone 4.1 Power Switchyard Control House Construction Tasks And Responsibilities, Detailed

 

The Awardee Subcontractor will be responsible for the tasks indicated below as part of Bid Package #1, SCADA System and Power Switchyard Control House, Electric Distribution Infrastructure Services. Tasks and responsibilities of PowerSouth EC and/or their subcontractor, Aubrey Silvey Enterprises, Inc., are also identified in the table.

GCEC ZONE 4.1 POWER SWITCHYARD CONTROL HOUSE CONSTRUCTION TASKS & RESPONSIBILITIES
		PowerSouth EC and/or their subcontractor**	GCEC SCADA System and Control House Subcontractor (Bid Package #1)
Permitting
	ERPs – Environmental Resource Permits		TBD
	Building Permit		N/A
	Electric Permit		N/A
	Dig Permit		✓
	Hazardous Materials Inventory and Documentation		TBD
Inspection
	Foundation Inspection		✓
	Framing Inspection		✓
	Electric Inspection		✓
	Roofing and Wall Inspection		✓
	Final Inspection		✓
Construction
Pre-foundation	Clears and grades the switching station site which includes the Switchyard Control House footprint	✓
	Excavates the Switchyard Control House site (to the depth of the foundation)		✓
	Ensures the Switchyard Control House site properly drains		✓
	Compacts the Switchyard Control House site’s soil to create stable base		✓
Foundation	Prepares the sub-base		✓
	Completes construction of the foundation-formwork, reinforcement, and footings		✓
	Takes power into the Switchyard Control House (mating up with breaker conduits/trench boxes installed by PowerSouth EC)		✓
Post-Foundation	Makes connections to the PowerSouth EC installed ground grid		✓
	Constructs Switchyard Control House building and installs/builds out ancillary components		✓
	Installs all components inside the Switchyard Control House including the relay panels, AC/DC power panels, batteries and battery float charger, SCADA related equipment and components, HVAC, etc. Assembles furnishings		✓
	Installs regulator control panels		✓
	Installs all necessary interconnecting wiring		✓
	Programs relays for the breakers in the switching station		✓
Other
Communications Modified Scope	Installs two (2) runs of conduit and pull fiber optic cables into the control house relay panel. Installs one (1) Schweitzer Remote I/O module		✓
Roads and pavement	Access road to substation	✓
	Asphalt/concrete pavement	✓

*GCEC will purchase the ATS in the Power Switchyard Control House that feeds from both transformers that are on separate sides of the split bus arrangement in the switchyard.

**PowerSouth EC’s subcontractor for the Switchyard Substation is Aubrey Silvey Enterprises, Inc.

---

Exhibit I. Gcec Zone 4.1 Scada System – Installation, Commissioning, And Communication, Tasks And Responsibilities, Detailed

Awardee Subcontractors, based on specific bid packages, will be responsible for certain SCADA System and fiber optic tasks as stated under Part 1 and Part 2 below. GCEC may award the Scope of Work, stated in Exhibit A, to a single Awardee Subcontractor, but reserves the right to award separate bid packages to more than one Awardee Subcontractor.

Please refer to the Technical Design Package (Exhibit P) and the drawings included in this exhibit for more details regarding the demarcation of Work assigned to the various contractors and subcontractors.

Part 1. The responsibilities, as assigned to specific contractors, for certain SCADA System and fiber optic tasks are indicated in the table below. PowerSouth EC, and/or their subcontractor, Aubrey Silvey Enterprises, Inc., and Wharton-Smith Inc. tasks and responsibilities are also identified in the table.

GCEC ZONE 4.1 SCADA SYSTEM – INSTALLATION, COMMISSIONING, AND COMMUNICATION TASKS & RESPONSIBILITIES
Bid Item	Responsibility
	PowerSouth EC and/or their subcontractor*	Wharton-Smith Inc.	GCEC SCADA System and Control House Subcontractor	GCEC SCADA System and Control House Commissioning Subcontractor	GCEC Fiber Optics Subcontractor
			Bid Package #1	Bid Package #2	Bid Package #3
1.2 Purchase of SCADA System Hardware and Materials
1.2.1			✓
1.2.2			✓
1.2.3			✓
1.2.4			✓
1.3 SCADA System Installation**
1.3.1			✓
1.3.2			✓
1.3.3			✓
NOTE: Installation of the water distribution VTSCADA System (software, hardware, field components, etc.)		✓
1.3.4			✓
1.4 SCADA System Programming and Integration**
1.4.1			✓
1.4.2			✓
1.4.3			✓
1.4.4			✓
1.4.5			✓
1.4.6			✓
1.5 New Power Switchyard Control House***
1.5.4			✓
1.5.5			✓
1.5.6			✓
1.5.6 (Modified Scope – Communications)			✓
1.5.7			✓
2.2 SCADA System – Construction Testing, Verification, Site Acceptance Testing, and Commissioning**
2.2.1				✓
2.2.2				✓
2.3 SCADA System – Documentation, Training and Handoff**
2.3.1				✓
2.3.2				✓
NOTE: Comprehensive training of the VTSCADA System		✓
2.3.3				✓
2.4 Power Switchyard Control House – Construction Testing, Verification, and Commissioning***
2.4.1 NOTE: Confirm SCADA System connectivity, communication cable integrity, and instrument calibration				✓
2.4.2				✓
2.5 Power Switchyard Control House – Documentation, Training and Handoff***
2.5.1				✓
2.5.2				✓
2.5.3				✓
3.2 Fiber Optic Installation and Design Review**/***
3.2.1					✓
3.4 Fiber Optic Installation**/***
3.4.1					✓
NOTE: Installation of conduits within the pump station footprint (stubbed out)		✓
3.4.3					✓
NOTE: Termination of some spliced cables with connectors for the water distribution system					✓
3.5 Fiber Optic Network Tie-ins and Final Connections**/***
3.5.1					✓
3.5.2					✓
3.6 Testing and Documentation of Fiber Optic Network and Links**/***
3.6.1					✓
3.6.2					✓

*PowerSouth EC’s subcontractor for the Switchyard Substation is Aubrey Silvey Enterprises, Inc.

**Any Awardee Subcontractor(s) hereunder shall coordinate performance of services and their Scope of Work with that of Wharton-Smith Inc. and other subcontractors so as to ensure compatibility between the two SCADA systems (electric and water) and to prevent any scope gaps that could prevent GCEC from receiving a complete working SCADA system.

*** Any Awardee Subcontractor(s) hereunder shall coordinate performance of services and their Scope of Work with that of other subcontractors to prevent any scope gaps that could prevent GCEC from receiving a complete working Power Switchyard Control House.

Part 2. This section details Wharton-Smith Inc. and its contractors’ draft SOW regarding the water distribution VTSCADA System, instrumentation, and integration of another SCADA network.

Worth Noting Are The Following:

(a) Drawings that detail offsite remote monitoring points, RTUs and PLCs to be installed by Wharton-Smith Inc. are not available at this time.

(b) No gateway or protocol converter is provided in Wharton-Smith Inc and its contractors’ scope of work.

The Part 2 drawings and markups will be provided through a GCEC SharePoint folder after your firm submits the Notification of Intent to Respond (Exhibit D) and Qualification Questionnaire (Exhibit E), and GCEC reviews these documents and executes the NDA (Exhibit C).

Exhibit J. Communication Network Diagrams

Respondents must complete and submit a Bill of Materials Worksheet using the provided Microsoft Excel template. A complete Bill of Materials Worksheet, saved in the provided Excel format, for each bid package in which a proposal is submitted should be uploaded to the GCEC SharePoint folder prior to the deadline. Instructions are provided within the Bill of Materials workbook. An example of the Bill of Materials Worksheet is shown in Exhibit L.

Materials and quantities stated within the electronic PDF proposal should match the materials and quantities, respectively, as listed in the Excel file. In the event of any discrepancy, the Excel file will control.

Specific to the Water Distribution VTSCADA System. Wharton-Smith Inc., a previously contracted subcontractor, is responsible for the purchase and installation of certain SCADA water distribution equipment and materials, and indicated as, ‘By Others,’ in the table below, and not to be included in the Bid Package #1 Respondent’s Bill of Materials.

• Wharton-Smith Inc. Inc. may opt to deviate from the materials and equipment reflected in Exhibit P, Technical Design Package, and therefore those items listed under their purview in the table below.

GCEC ZONE 4.1 SCADA SYSTEM Materials and Equipment for SCADA System Responsibilities of GCEC SCADA System Subcontractor
Function**	Model	Location	GCEC SCADA System and Control House Subcontractor (Bid Package #1)	*Wharton-Smith Inc.
Managed Ethernet Network Switch
Managed Ethernet Network Switch	SEL-2742S	West Flightline Crossover Valve		✓
Managed Ethernet Network Switch	SEL-2742S	East Flightline Crossover Valve		✓
Managed Ethernet Network Switch	SEL-2741	Water Booster Pump Station SCADA Cabinet		✓
Managed Ethernet Network Switch	SEL-2742S	Water Booster Pump Station SCADA Cabinet		✓
Managed Ethernet Network Switch	SEL-2742S	Elevated Storage Tank SCADA RTU		✓
Managed Ethernet Network Switch	SEL-2741	Switchyard SCADA Cabinet – Switchyard Control House	✓
Managed Ethernet Network Switch	SEL-2741	BCE Admin SCADA Cabinet – Telecom Room IT1	✓

 

*Wharton-Smith Inc. may opt to deviate from the materials and equipment reflected in the Technical Design Package (Exhibit P) and therefore those items listed under their purview in the table above.

Please refer to the Technical Design Package, including drawings sheets E-110, E-120, E141 through E-143, E-541 and E-542, EI601, EI604, EI606 through EI608, and EI617 through EI631 for more details on SCADA components, along with the Water Transition Plan – SCADA (Exhibit G).

The two sanitary (wastewater) lift stations as well as the base fire system are not to be included as a part of the Work for this RFP. They are instead part of the Base FCRS system to be installed by others. The FCRS system belongs to Tyndall AFB and GCEC will not have any responsibilities related to connecting or monitoring the FCRS.

Exhibit K. Price Proposal Worksheet

Respondents must complete and submit a Price Proposal Worksheet using the provided Microsoft Excel template. A complete Price Proposal Worksheet, saved in the provided Excel format, for each bid package in which a proposal is submitted should be uploaded to the GCEC SharePoint folder prior to the deadline.

Instructions are provided within the Price Proposal workbook. Cost-plus-a-percentage-of-cost will not be accepted by GCEC. Materials and prices stated within the electronic PDF proposal should match the materials and prices, respectively, as listed in the Excel file. In the event of any discrepancy, the Excel file will control.

The image below illustrates a section of the Price Proposal Worksheet.

Exhibit L. Bill of Materials Worksheet

Respondents must complete and submit a Bill of Materials Worksheet using the provided Microsoft Excel template. A complete Bill of Materials Worksheet, saved in the provided Excel format, for each bid package in which a proposal is submitted should be uploaded to the GCEC SharePoint folder prior to the deadline. Instructions are provided within the Bill of Materials workbook.

Materials and quantities stated within the electronic PDF proposal should match the materials and quantities, respectively, as listed in the Excel file. In the event of any discrepancy, the Excel file will control. Equivalent, “or-equal” equipment and materials are not accepted by GCEC. The image below illustrates a section of the Bill of Materials Worksheet.

Exhibit M. Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion—Lower-Tier Covered Transactions

Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion—Lower-Tier Covered Transactions (PDF)

Exhibit N. Certification Regarding Lobbying for Contracts, Grants, Loans, and Cooperative Agreements

Certification Regarding Lobbying for Contracts, Grants, Loans, and Cooperative Agreements (PDF)

Exhibit O. Temporary Environmental Controls – Tyndall AFB Standard

A copy of the “TEMPORARY ENVIRONMENTAL CONTROLS – TYNDALL AFB STANDARD” will be provided through a GCEC SharePoint folder after your firm submits the Notification of Intent to Respond (Exhibit D) and Qualification Questionnaire (Exhibit E), and GCEC reviews these documents and executes the NDA (Exhibit C).

Respondents must review the Environmental Controls set by Tyndall AFB in accordance with submitting their RFP. Respondents should also review Section VIII, SUBCONTRACT AGREEMENT AND COMPLIANCE, Temporary Environmental Controls of the RFP for additional information.

Exhibit P. Technical Design Package

A copy of the “TECHNICAL DESIGN PACKAGE” will be provided through a GCEC SharePoint folder after your firm submits the Notification of Intent to Respond (Exhibit D) and Qualification Questionnaire (Exhibit E), and GCEC reviews these documents and executes the NDA (Exhibit C).

Exhibit Q. Zone 4 Environmental Resource Permit (No. 0397692-002-EI/03) and Hazardous Material Forms

Copies of the “ZONE 4 ENVIRONMENTAL RESOURCE PERMIT (NO. 0397692-002- EI/03) AND HAZARDOUS MATERIAL FORMS” will be provided through a GCEC SharePoint folder after your firm submits the Notification of Intent to Respond (Exhibit D) and Qualification Questionnaire (Exhibit E), and GCEC reviews these documents and executes the NDA (Exhibit C). Subcontractors working on Tyndall AFB must adhere to the guidelines regarding hazardous materials to ensure the safety of personnel and the environment. Awardee Subcontractors must complete the attached hazardous material forms – Hazardous Material Questionnaire (AFB FORM 81), Hazardous Material Inventory (AFB FORM 82), and Environmental Reporting Entry IMT (AFB FORM 83).

Exhibit R. Certification Regarding Drug-Free Workplace Requirements

Certification Regarding Drug-Free Workplace Requirements (PDF)

Exhibit S. Fiber Optic Cable Technical Specifications and Installation Instructions

A copy of the “TECHNICAL SPECIFICATIONS AND INSTALLATION INSTRUCTIONS FOR 48-STRAND FIBER CABLE,” ensuring compliance with standards for performance, will be provided through a GCEC SharePoint folder after your firm submits the Notification of Intent to Respond (Exhibit D) and Qualification Questionnaire (Exhibit E), and GCEC reviews these documents and executes the NDA (Exhibit C). All construction practices, methods, and material handling should comply with OSP equipment and materials manufacturer’s recommendations and specifications to maintain the integrity of the equipment/materials before, during, and after the construction and installation process. The Awardee Subcontractor is fully responsible for installing fiber optic cable that is free of defects and will be liable for any faulty or damaged cable discovered after installation. The Respondent may include in the price proposal the costs associated with inspecting and testing all fiber reels issued prior to installation. All noted defects should be reported immediately to GCEC. Fiber is presumed to be free of defects when issued, based on the manufacturer’s testing documentation.