Zone 4.1 Control House Systems Installation & Commissioning

I. Introduction

Gulf Coast Electric Cooperative, Inc. (GCEC) is a member-owned electric cooperative that provides electric service to areas of the Florida panhandle that historically have been underserved or unserved by other utilities. GCEC is issuing this Request for Proposals to subcontract certain work for the Tyndall AFB Zone 4.1 infrastructure upgrade under its Prime Contract with the Defense Logistics Agency Energy (DLA).

Specifically, GCEC is soliciting proposals for Power Switchyard Control House – Ancillary and Electric Distribution Systems, Furnishings, Wiring, Programming, and Commissioning. This project is part of the Tyndall AFB rebuild program addressing damage resulting from the direct impact of Category 5 Hurricane Michael in 2018. Services will be funded, in whole or in part, by federal funding. The overall program is expected to be completed within two (2) years.

II. Scope of Work

A detailed scope of work is provided in Exhibit A. The scope of work includes:

• Procurement and installation of ancillary systems including HVAC, electrical, ATS, and furnishings for the Power Switchyard Control House at Tyndall AFB, Bay County, Florida
• Purchase and installation of electric distribution components, station service and panel wiring, and connections linking control panels and equipment to the switching station’s main equipment
• Programming of protective relays in preparation for future SCADA System and fiber optic communication installations
• Testing, verification, and commissioning of all installed equipment and systems, excluding SCADA and fiber optics
• Comprehensive documentation, staff training, and formal handover to GCEC

III. Proposal Deadline/Delivery

• RFP Release Date: June 23, 2026
• Intent to Respond, NDA & Qualification Questionnaire Due: July 1, 2026 at 12:00 PM CDT
• Respondent Inquiry Deadline: July 15, 2026 at 4:00 PM CDT
• GCEC Responses to Inquiries: July 20, 2026 at 4:00 PM CDT
• Proposal Submission Deadline: July 30, 2026 at 12:00 PM CDT
• Anticipated Award Date: August 13, 2026
• Anticipated Project Commencement: August 17, 2026

All proposals must be submitted via GCEC’s secure SharePoint folder. Contact Tress Dameron at tdameron@gcec.com and Gayla Burge at gburge@gcec.com to initiate the process.

IV. General Instructions

Submittal Instructions: Submit one (1) electronic PDF proposal, one (1) Excel Price Proposal Worksheet with Base Bid Schedule, and one (1) Excel Bill of Materials Worksheet via the secure GCEC SharePoint folder by the deadline above.

NDA Required: All respondents must execute the Non-Disclosure Agreement (Exhibit C) and submit the Notification of Intent to Respond (Exhibit D) and Qualification Questionnaire (Exhibit E) before receiving the complete RFP and exhibits.

Point of Contact: Tress Dameron (tdameron@gcec.com) and Gayla Burge (gburge@gcec.com). Respondents must refrain from contacting any other GCEC employee regarding this RFP until after award.

Basis of Contract Award: Award will be made to the responsible and responsive respondent whose proposal represents the most advantageous overall value to GCEC, price and other factors considered.

Licenses: Respondents must hold an active, valid Building Contractor or General Contractor license issued by the State of Florida.

Insurance & Bonding: Insurance certificates and a bid bond for the full value of the work are required. Payment and performance bonds will be required upon award.

Confidentiality: All respondents must maintain Controlled Unclassified Information (CUI) in strict confidence per DLA guidance.

V. Proposal Format and Evaluation Criteria

VI. Selection

Proposals will be reviewed for completeness and forwarded to an Evaluation Committee of at least three (3) members. Rankings will be based on total points. GCEC may request presentations or interviews prior to making an award.

VII. Agreement

The successful respondent must be prepared to immediately enter contract negotiations with GCEC and submit all required insurance documents. Prices must remain firm for the duration of services. The subcontract will incorporate applicable provisions from GCEC’s Prime Contract, including all federal, state, and local laws and Tyndall AFB rules and regulations.